Accounts Payable and Expense Specialist
Job Description
The Accounts Payable and Expense Specialist manages a hybrid portfolio of accounts payable and employee expense processing within an SAP environment, currently transitioning from ECC to SAP S/4HANA. This role focuses on accurate, timely processing of vendor invoices and high-volume expense reports, ensuring compliance with company policies, internal controls, and regulatory requirements while supporting month-end close and audit activities.
Responsibilities
Process and code vendor invoices accurately and promptly in accordance with company policies and established accounting procedures.
Manage the full accounts payable cycle, including invoice receipt, approval routing, payment processing, and vendor maintenance.
Maintain vendor master data and ensure all required documentation, tax forms, and compliance records remain current and complete.
Research and resolve invoice discrepancies, payment issues, and vendor inquiries in a professional and timely manner.
Prepare and process weekly payment runs using ACH, wire transfers, and check payments.
Reconcile vendor statements and proactively identify and resolve outstanding items or variances.
Support month-end and year-end close activities through accounts payable reconciliations, accruals, and reporting.
Partner with internal stakeholders across departments to secure timely invoice approvals and ensure adherence to spending policies.
Assist with internal and external audit requests by providing accurate supporting documentation and maintaining organized records.
Identify and recommend opportunities to improve accounts payable processes, controls, and overall efficiency within the procure-to-pay function.
Ensure compliance with company policies, internal controls, and applicable tax and regulatory requirements in all accounts payable activities.
Review, validate, and process employee expense reports in SAP Concur for accuracy, completeness, and compliance with travel and expense policies.
Confirm that proper coding, receipts, and supporting documentation are attached to all expense submissions.
Monitor SAP Concur workflows to ensure timely approvals and escalate delays or exceptions when necessary.
Identify, investigate, and resolve discrepancies or errors in employee expense reports.
Process reimbursements and support expense-related transactions throughout their full lifecycle.
Maintain strict adherence to company travel and expense policies, internal controls, and audit requirements.
Support monthly close activities related to expense processing, including reconciliations and reporting.
Respond to employee inquiries regarding expense submissions, policy interpretation, and system usage in a clear and helpful manner.
Maintain accurate records and documentation to support internal and external audits related to both accounts payable and expense processing.
Effectively manage a high volume of expense reports, approximately 1,000 to 1,500 submissions per month.
Essential Skills
At least 2 years of experience in accounts payable, expense management, or finance operations.
Hands-on experience with SAP Concur for expense report processing and workflow management.
Strong understanding of travel and expense (T&E) processing, compliance requirements, and expense policies.
Demonstrated ability to handle high-volume, repetitive transactions with consistent accuracy and attention to detail.
Basic proficiency in Microsoft Excel for data review, reconciliation, and reporting.
Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
Additional Skills & Qualifications
Experience working within SAP ECC and exposure to SAP S/4HANA environments.
Background in accounts payable, expense reimbursement, and Concur-based workflows.
Ability to collaborate effectively with cross-functional stakeholders to support approvals and policy adherence.
Strong communication skills for interacting with vendors and employees regarding invoices and expense reports.
Commitment to maintaining robust internal controls and supporting audit readiness.
Work Environment
This role operates in a hybrid work environment with a blend of in-office and remote work. Team members work in the office three days per week, with Wednesday as a required onsite day, and follow core business hours of 8:00 a.m. to 5:00 p.m.
Job Type & Location
This is a Permanent position based out of Raleigh, NC.
Pay and Benefits
The pay range for this position is $55000.00 - $70000.00/yr.
Benefits: 40 hours sick time in addition to accrued PTO, medical, dental, vision insurance, discounted injectables at spa onsite.
Workplace Type
This is a hybrid position in Raleigh,NC.
Application Deadline
This position is anticipated to close on Aug 14, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
