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Grants Operations Coordinator / State Prog Admin Coordinator

State of Minnesota • Saint Paul, MN • 3h ago

Working Title: Grants Operations Coordinator / State Prog Admin Coordinator

Job Class: State Program Administrator, Coordinator

Agency: Public Safety Dept

Job ID : 95821

Location : St. Paul

Telework Eligible : Yes

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : Open to all qualified job seekers and DPS employees eligible to bid. Eligible bidders (permanent, classified employees in the same job classification) should apply through self-service and confirm their bid by emailing meagan.buchholz@state.mn.us by 11:59 PM 08/05/2026

Date Posted : 07/30/2026

Closing Date : 08/12/2026

Hiring Agency/Seniority Unit : Public Safety Dept / Public Safety-MAPE

Division/Unit : Fiscal and Adm. Srv. / FAS ACCOUNTING 2

Work Shift/Work Hours : Day Shift

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $37.91 - $56.39 / hourly; $79,156 - $117,742 / annually

Classified Status : Classified

Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE

FLSA Status : Exempt - Administrative

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Employees may telework up to 50% or more, depending on the position and the needs of the division. Employees who live 50 miles or more from their permanent work location may be allowed to telework more than 50% with approval from the division director

The Grants Operations Coordinator leads the Department of Public Safety's (DPS) grants operations by coordinating the work of the agency's six grantmaking divisions to ensure grant programs are administered effectively and in compliance with state and federal grants management policies and procedures.

This position provides operational oversight of DPS's two grants management systems, which support the full grant lifecycle across all grantmaking divisions.

The Grants Operations Coordinator will manage DPS's Capital Grants Program, a complex statewide grant program that involves general funds and general obligation bonds with specific statutory requirements. The Grant Operations Coordinator is responsible for managing the full life cycle of these grants, which often span multiple years and require ongoing oversight even after the grant has closed.

The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify.

Minimum Qualifications

Four (4) years of grants or program management experience. *A Bachelor's degree may substitute for one year of the experience requirement. An Associate's degree may substitute for six months of experience.

Experience must include all of the following:

Interpreting and applying state and/or federal grants, policies, procedures, and laws to grant programs

Overseeing the development and administration of grant program(s)

Implementing and utilizing a grants management system

Analyzing information and data to identify and develop solutions to complex issues

Strong writing, communication, and human relations skills to foster collaborative relationships with colleagues, partners, and customer groups.

Ability to work cooperatively with individuals from diverse backgrounds and underserved communities.

Preferred Qualifications

Experience with state capital grants funded with general funds or general obligation bond funds

Experience in project management

Expert knowledge and experience interpreting and administering state and federal grants policies, procedures, and laws, including the Code of Federal Regulations federal financial assistance regulations and the Office of Grants Management policies

Experience in or knowledge of DPS grant programs

Physical Requirements

Requires occasionally moving and transporting such articles as file folders and small tools. May need to maintain a stationary position for long periods of time while carrying out job duties.

Additional Requirements

It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, which includes successful completion of the following background components:

Criminal history

Reference check

SEMA4 records, personnel file and employment records (current and former State employees only)

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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