Admin Specialist and Receptionist

FocusKPI Inc. • San Francisco, CA • 1h ago

FocusKPI is seeking an Admin Specialist and Receptionist (Receptionist + EA) to join one of our clients, a high-tech SaaS company. This position is for the Operations Management department within the client's company.

Work Location: San Francisco, CA (Onsite role)

Duration: 6-month contract

Pay Range: $23 - 29/hr

Responsibilities:

Reception Desk, Visitor Control, Physical Security Management, Planner, Team Player

Welcome clients and visitors at the reception desk by greeting them with a positive attitude and handling necessary inquiries.

Manage (register & instruct) and control visitors (physical escort & guide) until they leave.

Manage daily visitor log

Ensure that security guards are properly trained and understand company guidelines.

Maintain a safe and clean reception area and conference rooms

Support parking validation

Ad-hoc including security alarm test

Support office supplies, food & drinks requests, orders, receiving, and restocking.

Handle shipments (Create lab/tracking/receiving)

Executive Assistant (EA):

Provide clerical support to the chief executive officer through tasks such as managing phone calls, answering emails, and sorting mail

Book and manage travel arrangements for the executive team, including scheduling meetings and preparing detailed itineraries

Create expense reports for various executive meetings and events by keeping all receipts

Qualifications:

Senior level with excellent management and planning skills

Minimum of 5 years of experience in an admin position/office Management/Event Planning, with EA experience is a plus.

Education: Minimum of Associate's or Bachelor's degree. Minimum of 5 years of experience with office administrative or EA experience

Need to be a self-starter, highly motivated, and independent

Strong problem-solving skills

Strong communication skills

Experience with Microsoft Word, Excel

Experience in Customer Service, Event Planning, Supplies Management, Food Ordering & Snack Stacking

Need to be Detailed Oriented

Thank you!

FocusKPI Hiring Team

Founded in 2010, FocusKPI, Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practice and methodologies. FocusKPI is a US company headquartered in Silicon Valley, California, with an East Coast office in Boston, Massachusetts.

NOTICE: Please be aware of fraudulent emails regarding job postings, job offers and fake checks. FocusKPI's recruiting team will strictly reach out via @focuskpi.com email domain. If you have received fraudulent emails now or in the past, please report it to https://reportfraud.ftc.gov/ . The domain @focuskpijobs.com is fraudulent and not related to FocusKPI. Please do not not reply or communicate to anyone with @focuskpijobs.com.

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