The GU Radiation Oncology Department relies on the Senior Administrative Assistant to provide comprehensive support for faculty, staff, and program operations. The Senior Administrative Assistant plays a key role in documentation, scheduling, compliance, financial coordination, and administrative workflow that ensures smooth and efficient operations across the department. As part of a large and specialized environment, the Senior Administrative Assistant contributes to maintaining organized, timely, and high-quality administrative processes.
MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. The Senior Administrative Assistant supports this mission by ensuring strong administrative foundations, accurate documentation, and reliable coordination for clinical and academic operations. The Senior Administrative Assistant is essential to maintaining institutional standards and contributing to a high-performing team.
The ideal candidate for the Senior Administrative Assistant role brings preferred experience with Concur for travel booking and expense reconciliation, demonstrated skill in arranging complex travel itineraries, strong proficiency in managing high-volume Outlook calendars, and the ability to provide consistent administrative support to multiple faculty members. Candidates with experience performing departmental timekeeping, coordinating schedules across clinical or academic environments, and supporting day-to-day operations in a fast-paced setting will be especially well-suited for this position.
Minimum $21.88 - Midpoint $27.40 - Maximum $32.93
Why Us?
In this role, you directly support the operational strength of a world-renowned institution while building expertise in administrative coordination, clinical operations support, and program management. The Senior Administrative Assistant position offers opportunities for professional development, stable career progression, and meaningful work that contributes to patient care, faculty success, and institutional excellence.
Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.
Responsibilities
Documentation
Process licensing applications and renewals
Maintain Risk Management Education credits and track attendance for Quality Assurance and Planning clinic meetings
Maintain documentation to ensure compliance with institutional, state, and board certifications
Complete general assignments and projects related to department programs
Create agendas, attend program meetings, and prepare information for review and dissemination
Follow up with meeting attendees to ensure completion of action items
Prepare minutes for meetings, conferences, and program activities
Maintain faculty CVs, biosketches, and other support documents monthly
Calendar Management
Maintain faculty and staff time off requests and clinic coverage through Kronos and Outlook
Proactively manage faculty Outlook calendars
Perform departmental timekeeping using Kronos
Schedule meetings, classes, symposiums, and conferences
Schedule seminars and workshops
Coordinate institutional events, including announcing seminars, planning advertising, and arranging visitor travel
Facilitate meetings as requested
Department Operations
Support administrative efforts across department locations
Complete projects assigned by the supervisor
Attend and complete required educational courses
Assist Operations Managers with faculty recruiting, credentialing, and other faculty actions
Mentor new support staff during their initial six months
Update the faculty and department website quarterly
Finance & Travel
Coordinate financial and service arrangements
Post and track PRS fiscal expenditures and reconcile monthly
Monitor expenses to ensure cost centers remain within budget
Process reimbursements and travel per funding source policy
Schedule faculty travel and visitor or candidate recruitment travel
Business Development
Assist with policy creation, training, research, and business management related to program coordination
Perform additional duties as assigned
EDUCATION
Required: High School Diploma or Equivalent
Preferred: Associate's Degree or
Preferred: Bachelor's Degree
WORK EXPERIENCE
Required: 5 years Administrative/secretarial experience. or
Required: 3 years Required experience with Associate's degree. or
Required: 1 year Required experience with Bachelor's degree.
Preferred: Experience working with Biosketches and other supporting documentations. MyNCBI skills are preferred
OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.
The University of Texas MD Anderson Cancer Center offers excellent https://www.utsystem.edu/offices/employee-benefits/ut-retirement-program/voluntary-retirement-programs, tuition benefits, educational opportunities, and individual and team recognition.
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
Requisition ID: 182212
Employment Status: Full-Time
Employee Status: Regular
Work Week: Days
Minimum Salary: US Dollar (USD) 45,500
Midpoint Salary: US Dollar (USD) 57,000
Maximum Salary : US Dollar (USD) 68,500
FLSA: non-exempt and eligible for overtime pay
Fund Type: Hard
Work Location: Hybrid Onsite/Remote
Pivotal Position: No
Referral Bonus Available?: No
Relocation Assistance Available?: No
LI-Hybrid
