Administrative Assistant

Robert Half • Azusa, CA • 15h ago

Description We are looking for an Administrative Assistant to provide organized, day-to-day support for operations leadership in Azusa, California. This Long-term Contract position is ideal for someone who can manage administrative details, coordinate meetings and travel, and handle confidential information with professionalism. The role offers the opportunity to support a mission-driven non-profit organization by keeping schedules, records, and office activities running smoothly.

Responsibilities:

Provide administrative support to operations leadership by maintaining schedules, updating documents, and assisting with department-specific tasks.

Organize leadership meetings by preparing agendas, reserving meeting spaces, coordinating communications, arranging refreshments, distributing materials, and documenting meeting notes.

Travel to off-site meetings when needed to handle logistics and ensure events are properly arranged.

Maintain operational, statistical, and financial records, and prepare reports or summaries requested by management.

Create, organize, and safeguard electronic files while ensuring sensitive and confidential information is handled appropriately.

Serve as a front desk and office support contact by answering calls, directing inquiries, taking messages, and assisting with deliveries and daily mail distribution.

Monitor breakroom inventory, order necessary supplies, and restock shared office areas to maintain a functional workplace.

Coordinate conference participation for leadership by managing registrations, travel plans, and hotel accommodations.

Prepare business documents, presentations, spreadsheets, and correspondence using Microsoft Office applications, while also tracking project timelines and departmental workflows.

Support managers with calendars, vacation scheduling, in-service materials, presentation logistics, staff meetings, training participation, and other assigned projects. Requirements - At least 1 year of experience in an administrative, office support, receptionist, or similar role.

Demonstrated ability to answer inbound calls professionally and direct inquiries accurately.

Experience with administrative assistance, data entry, scheduling, and general office coordination.

Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.

Strong organizational skills with the ability to manage multiple tasks, deadlines, and changing priorities.

Ability to handle confidential records and sensitive information with discretion.

Effective written and verbal communication skills, along with a detail-oriented and dependable work style. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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