Accounting/Titling Specialist
Location:
Williston, VT, US, 05495
Position Type: Professional
Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.
Position Summary
The Accounting & Inventory/Title Specialist supports the accounting and operations teams by managing accounting transactions, buy package processing, inventory documentation, and vehicle title activities. This role ensures financial transactions and title documentation are completed accurately, in compliance with company policies and state motor vehicle regulations.
The position plays a key role in supporting financial reporting, processing accounts payable activities, and ensuring timely title completion while providing operational support to branches and the accounting department.
Accounting Responsibilities
Ensure the accuracy of sales, cost of sales, and posting to the accounting system
Review sale recaps for accuracy and post recaps to the general ledger system
Serve as a contact for branches with questions related to sale recaps and accounting documentation
Enter all deposits into the accounting system, including cash, credit card, and wire transactions
Maintain cash handling and wire notification systems
Monitor and record daily bank activity
Obtain and verify documentation to process payments for accounts payable
Verify incoming Accounts Payable batches for accuracy
Perform required data entry functions related to Accounts Payable processing
Print and distribute Accounts Payable checks on a timely basis
Ensure company policies and procedures are followed for all payment processes
Research and resolve vendor account reconciliation issues
Provide reporting to upper management as required
Create and post journal entries
Reconcile general ledger accounts
Assist with month-end reporting and financial statement distribution
Maintain Accounts Payable records for organized departmental access
Shred voided checks in accordance with company procedures
File 1099 forms at year-end
Set up and maintain vendor records, including scanning and maintaining W-9 documentation
Post charges to truck records
Review and approve expense reports, ensuring expenses are properly coded and supported by documentation
Provide clerical and administrative support to the accounting department as needed
Inventory & Titling Responsibilities
Process buys and trade packages in accordance with established company policies and procedures
Execute vehicle title processing activities while ensuring compliance with company guidelines and state motor vehicle regulations
Maintain accurate records and documentation for inventory transactions and title processing
Communicate with branch teams and purchasing managers regarding issues related to buy packages, titles, invoices, and accounting documentation
Identify discrepancies or issues in buy packages and title documentation and communicate findings for resolution
Assist with processing Premium buys, invoices, and title documentation
Oversee and assist with Premium title issues
Research and interpret individual state title requirements
Support management with problem resolution that falls outside normal business operations and procedures
Perform additional accounting, administrative or operational duties as assigned by department leadership
Critical Competencies
Teamwork - Builds partnerships and works collaboratively to achieve shared objectives
Communicates Effectively - Delivers clear communication tailored to the needs of different audiences
Situational Adaptability - Adjusts approach in response to shifting priorities and operational needs
Ensures Accountability - Delivers accurate and timely work while taking ownership of responsibilities
Attention to Detail - Ensures accuracy in financial documentation, titles, and transaction processing
Plans and Aligns - Prioritizes work effectively to meet deadlines and operational requirements
Resourcefulness - Identifies solutions and gathers information needed to resolve issues
Optimizes Work Processes - Seeks opportunities to improve efficiency and strengthen operational processes
Problem Solving - Research discrepancies and resolves operational and accounting issues efficiently
Organization - Maintains accurate and accessible financial, inventory, and title records
Required Qualifications
High school diploma or GED
Strong attention to detail and ability to manage documentation accurately
Ability to handle multiple priorities in a fast-paced environment
Strong organizational and communication skills
Preferred Experience & Skills
Experience working with vehicle title processing and state motor vehicle regulations
Familiarity with inventory or buy package transaction processing
Experience with Accounts Payable, reconciliations, and general accounting functions
Proficiency with Microsoft Office applications, including spreadsheet and word processing software
Experience with Procede or similar dealership management systems (training provided)
Ability to research and interpret individual state title requirements
Experience working in a dealership, transportation, or automotive environment preferred
At the Volvo Group, we strive for a clear, transparent, and straightforward compensation approach, motivating you to contribute to the company's growth. For this position, the base pay is set at $53,700 - $66,400 annually, and where applicable, bonus eligible.? The range for this role, as well as final salary offered, is determined by several factors including, but not limited to, geographic location, work-related knowledge, certifications, skills, education, and experience. In addition to these factors, we believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer.
In addition to a solid package of compensation and benefits, plus you will enjoy:??
Competitive medical, dental and vision insurance.
Generous paid time off.
Competitive matching retirement savings plans.
Working environment where your safety, health and wellbeing come first.
Focus on professional and personal development through Volvo Group University.
Programs that make today's challenging reality of combining work and personal life easier.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran.
We value your data privacy and therefore do not accept applications via mail.
Who we are and what we believe in
We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group's leading brands and entities.
Applying to this job offers you the opportunity to join Volvo Group . Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. ?We are passionate about what we do, and we thrive on teamwork. ?We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.
Arrow Truck Sales , part of Volvo Group, is the leading retailer of used medium and heavy duty trucks in North America, with locations throughout the US and Canada. Since 1950, Arrow has built a solid reputation in the trucking industry by providing high-quality, pre-owned vehicles to customers who want to maximize the value of their purchasing dollars.
Job Category: Commercial Financial Services
Organization: Arrow Truck Sales
Travel Required: No Travel Required
Requisition ID: 33962
View All Jobs (https://jobs.volvogroup.com/?locale=en_US)
Do we share the same aspirations?
Every day, Volvo Group products and services ensure that people have food on the table, children arrive safely at school and roads and buildings can be constructed. Looking ahead, we are committed to driving the transition to sustainable and safe transport, mobility and infrastructure solutions toward a net-zero society.
Joining Volvo Group, you will work with some of the world's most iconic brands and be part of a global and leading industrial company that is harnessing automated driving, electromobility and connectivity.
Our people are passionate about what they do, they aim for high performance and thrive on teamwork and learning. Everyday life at Volvo is defined by a climate of support, care and mutual respect.
If you aspire to grow and make an impact, join us on our journey to create a better and more resilient society for the coming generations.
Nearest Major Market: Burlington Vermont
