Administrative Assistant

Robert Half • Racine, WI • 1d ago

Description We are looking for an Administrative Assistant to support senior leadership and help keep daily operations running smoothly. This contract opportunity has the potential to become permanent and is ideal for someone who brings strong organizational skills, effective communication, and the ability to manage multiple priorities with professionalism and discretion. In this role, you will partner closely with executive leaders, coordinate key administrative activities, and contribute to a well-organized, responsive office environment.

Responsibilities:

Provide high-level administrative support to executive leadership, including preparing correspondence, reports, meeting materials, and other business documents.

Coordinate calendars, meeting requests, travel plans, and lodging arrangements to ensure efficient scheduling and execution of leadership activities.

Welcome visitors, respond to incoming inquiries, and route questions to the appropriate team members or departments.

Record meeting notes, assemble agendas, and support board, committee, and executive meetings with accurate documentation and follow-through.

Monitor budgets, process purchase orders and invoices, and work with internal teams to help maintain compliance with financial procedures.

Track operational requests such as bids, estimates, work orders, and vendor documentation while helping move projects forward in a timely manner.

Order, manage, and distribute office and operational supplies, including items needed across multiple locations.

Support hosted meetings and special events by handling logistics, room preparation, hospitality, and communication details.

Maintain organized files, update mailing lists, process incoming and outgoing mail, and operate standard office equipment as needed.

Travel to sites when necessary to assist with deliveries, meeting setup, or project-related coordination. Requirements - 2+ years of experience in an administrative assistant, office support, receptionist, or similar role.

Demonstrated ability to manage inbound calls, front-desk interactions, and general administrative office responsibilities.

Strong written and verbal communication skills with the ability to interact professionally with leadership, staff, visitors, and vendors.

Experience with data entry, document preparation, scheduling, and maintaining organized records.

Ability to handle multiple assignments at once while maintaining accuracy, discretion, and attention to detail.

Comfortable supporting budget-related administrative tasks such as invoice processing, purchase orders, and expense tracking.

Proficiency with standard office technology and business software used for communication, scheduling, and document management. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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