Job Title: Field AdministratorJob Description
The Field Administrator provides comprehensive administrative, customer and company relations, and facility support to a construction-focused organization. Working under the direct supervision of the Area Supervisor, this role takes the lead in ensuring area billing, reporting, document control, and day-to-day office operations are organized, accurate, and fully functional. The position offers the opportunity to develop strong project administration skills while supporting field construction management and crews in a fast-paced, dynamic environment.
Responsibilities
Support field construction management teams and crews by providing timely and accurate administrative assistance.
Coordinate, assemble, and maintain final job packages for handover to the billing team, ensuring all documentation is complete and properly organized.
Perform data entry and excel data entry tasks, including basic data manipulation such as filters, tables, and document updates.
Provide administrative support for project administration activities, including document control, tracking, and reporting.
Assist with basic billing activities and ensure that billing-related information is accurately captured and communicated.
Maintain organized records, files, and documentation to support construction and utility-related projects.
Identify operational or documentation issues and promptly escalate them to management when necessary.
Communicate clearly and professionally in writing and verbally with a diverse group of individuals, from laborers to project managers.
Work independently, manage time effectively, and follow through on assignments with minimal supervision.
Operate effectively in a fast-paced, sometimes ambiguous environment, adapting to changing priorities and project needs.
Demonstrate a high level of organization, planning, and attention to detail in all administrative tasks.
Uphold a professional appearance at all times in alignment with business casual expectations.
Interact with individuals from various socio-economic, cultural, and ethnic backgrounds with respect and professionalism.
Use Microsoft Word, Excel, PowerPoint, Outlook, and other office software to complete daily tasks and reporting.
Contribute to a positive company culture by demonstrating motivation, reliability, and a strong commitment to achieving goals and tasks.
Essential Skills
Demonstrated proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
Strong Microsoft Excel skills, including comfort with basic data functions such as filters and tables.
Demonstrated written and oral communication skills for interacting with diverse stakeholders.
Demonstrated analytical and problem-solving skills to identify and address issues in documentation and processes.
Demonstrated organizational and time management skills to handle multiple tasks in a fast-paced environment.
Ability to work independently and follow through on assignments with minimal supervision.
Ability to work effectively in a fast-paced, ambiguous environment and adapt to changing priorities.
Ability to interact professionally with a diverse group of individuals, from laborers to project managers.
High level of detail orientation, organization, and motivation to complete administrative tasks accurately.
Administrative experience, including administrative assistant duties, data entry, and administrative support.
High school diploma or equivalent.
Additional Skills & Qualifications
Associate or Bachelor's degree is preferred.
Experience in the utility or construction industry is a plus.
Background in project administration and document control is beneficial.
Basic billing experience is preferred.
Experience in corporate office environments and construction site support is advantageous.
Ability to maintain professionalism and organization while working in a trailer-based site office.
Strong sense of organization and professionalism in day-to-day interactions and tasks.
Work Environment
This role operates primarily in a corporate office environment with a business casual dress code, while providing support to construction sites that may be based in well-appointed trailers. Typical hours are Monday through Thursday from 8:00 a.m. to approximately 5:00-6:00 p.m., with a half day on Friday ending around 2:00-3:00 p.m. The work setting is fast-paced and dynamic, with a strong emphasis on flexibility, collaboration, and employee development. The organization fosters a supportive, family-style culture, offers mentoring from experienced project administration professionals, and maintains a large national footprint in the construction and utility sectors.
Job Type & Location
This is a Contract to Hire position based out of Fort Pierce, FL.
Pay and Benefits
The pay range for this position is $21.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Fort Pierce,FL.
Application Deadline
This position is anticipated to close on Aug 8, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
