Administrative Officer

Smithsonian Institution • Washington, DC • 2h ago

Summary The Smithsonian Institution is the world's largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in the Anacostia Community Museum (ACM), Under Secretary for Museums and Culture, Smithsonian Institution (SI). ACM was established by the Smithsonian Institution in September 1967 as the Anacostia Neighborhood Museum in Southeast Washington, D.C. Responsibilities The Administrative Officer supports ACM through a combination of management analysis and long-range planning, budget formulation and execution, personnel administration, procurement, facilities management, security and safety services. In this position, you will: Interpret SI Unit polices and develop plans and programs in the areas of budget, personnel, procurement, facilities management, facilities management, safety and other related matters. Oversee all phases of budget formulation, presentation, justification (including development of narrative justification and supporting documents) and execution including the obligations and expenditure of fund in accordance with authorized management objectives. Oversee a systematic procedure for the review and processing of procurement documents within the Unit. Requirements Conditions of Employment Requires career/career-conditional status or eligibility. Males born after 12/31/59 must be registered with Selective Service. Conditions of Employment Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website. Qualifications Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-12 level in the Federal Service. For this position, specialized experience is defined as providing administrative and financial oversight for a museum or cultural organization, including budgeting, fund reconciliation, financial systems management, research, analysis, and stakeholder engagement. Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week. Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying). Education There is no basic education requirement. Additional Information This position is not included in the bargaining unit. Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period. Note: This statement does not imply nor guarantee an incentive will be offered and paid. Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement.

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