Administrative Assistant II

ICONMA, LLC • Corning, NY • 3d ago

Admin Asst II Location: a multinational tech company, NYDuration: 12 months Description:Client Technology Community group is seeking a long term contingent Admin to serve as floater for when other admins are out or on leave.AAS in Business preferred with 2-3 years experience or 3+ years experience required if candidate has no degree.Microsoft Office Suite proficiency heavily required. The Administrative Assistant II provides high-level administrative support across the Technology Community.Work assignments will vary across departments based off need.This role requires flexibility, strong organizational skills, sound judgment, and the ability to manage competing priorities while supporting multiple departments, leaders, and project teams across a wide range of administrative functions and special projects.The individual will play a key role in maintaining consistent support, coordinating departmental activities, and effectively managing sensitive business and personnel matters. Day to Day Responsibilities:Serve as primary administrative support for designated staff and project teams, including calendar management, meeting coordination, onboarding assistance, and employee morale initiatives.Handle confidential and sensitive information with a high degree of discretion and professionalism.Ensure office coverage during business hours and after hours when required.Work effectively with other admins within the department and division to provide optimal support and backup coverage when needed.Manage domestic and international travel arrangements, including shuttle coordination, Concur, and Client.Manage and process expense reports using Concur.Initiate and manage purchase order processes and procedures through the use of PeopleSoft.Maintain and order office supplies, as needed.Plan and manage logistics for department events, meetings, and customer visits in collaboration with the SP Events team.Coordinate new hire onboarding activities, including IT requests, e-TAD facilitation, and space requirements for the Directorate.Manage monthly e-TADs by sending reminders, overseeing account management, and ensuring timely updates.Serve as department SPITS Coordinator, as needed.Prepare presentations, spreadsheets, graphs, and Power BI reports as requested using appropriate software and technical skills.Update and maintain SharePoint and MS Teams sites.Provide Department Archive Record Management (DARM) support, including audit assistance, expertise sharing, and accurate recordkeeping.Coordinate domestic and international shipping and receiving requests.Assist managers with special projects and other needs as requested. Education & Experience RequirementsAAS Degree in Business Administration and or 3+ years of related administrative experience, preferably in a corporate environmentAdministrative experience with strong technical computer and software skills Required SkillsOrganizational Skills: Highly organized with strong attention to detail and the ability to prioritize tasks effectively.Communication Skills: Excellent written and verbal communication skills; comfortable interacting with all levels of internal and external customers.Confidentiality: Exercise high discretion and integrity when handling sensitive or confidential information.Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Problem-Solving: Strong decision-making and problem-solving skills, with the ability to adapt to changing priorities and deadlines.Customer Service: Professional, approachable, and customer-focused; proven ability to work collaboratively within a team and build relationships.Self-Motivation: A self-starter who works productively and independently with minimal supervision. Desired SkillsExperience with PeopleSoft and ConcurEagerness to take on additional responsibilities.Flexibility to adapt to different

Similar Jobs

Part Sales Manager - Part Time

AutoZone, Inc. • Elmira, NY • 51min ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

51min ago

Go to Apply

Management Analyst

Veterans Affairs, National Cemetery Administration • Bath, NY • 2h ago

Management & Administrative

Summary This position is located at the Bath National Cemetery in Bath, New York. Responsibilities The incumbent assists management analyzing current and proposed operating programs to evaluate their actual or potential...

2h ago

Go to Apply

Administrative Assistant

US Tech Solutions • Corning, NY • 4d ago

Management & Administrative

$19-$20 per hour Corning, NY Contract Duration: 12 months with possible extension Schedule: M-F: 8am-5pm, Job Description: Serve as primary administrative support for designated staff and project teams, including calenda...

4d ago

Go to Apply

Administrative Assistant/Secretary II

CTG • Corning, NY • 5d ago

Management & Administrative

CTG's long-standing Fortune 500 client of over 15 years has a W2 contract assignment for an Administrative Assistant/Secretary II, to provide high-level administrative support across multiple business teams. This positio...

5d ago

Go to Apply

Facilities Administrative Assistant

Elmira College • Elmira, NY • 6d ago

Management & Administrative

Facilities Administrative AssistantElmira College is a private liberal arts College located in the Finger Lakes region of New York. Elmira College was the first college to offer a comprehensive curriculum for women, and...

6d ago

Go to Apply

Part Sales Manager - Full Time

AutoZone, Inc. • Corning, NY • 1w ago

Management & Administrative

1w ago

Go to Apply

Rehab Tech / Clerical Assistant - Rehab Administration - Full Time

Guthrie • Painted Post, NY • 1w ago

Management & Administrative

Looking for a meaningful role where compassion meets teamwork? Join our Guthrie rehabilitation administrative team and make an impact through hands-on support, administrative coordination, and patient-focused service tha...

1w ago

Go to Apply

Customer Service Coordinator

US Tech Solutions • Corning, NY • 1w ago

Management & Administrative

$20-$23 per hour Corning, NY Contract Duration: 12 months with possible extension Day-to-Day Responsibilities: Manage assigned domestic and international customers to execute error-free transactions Receive, validate and...

1w ago

Go to Apply

Chief Engineer/Broadcast IT Operations Manager

Nexstar Media Group • Elmira, NY • 1w ago

Management & Administrative

WIVT/WETM-TV are seeking a skilled and motivated Chief Engineer/Broadcast IT Operations Manager to oversee the day-to-day operations and strategic planning of the Engineering and IT Departments. This hybrid leadership ro...

1w ago

Go to Apply

Part Sales Manager - Full Time

AutoZone, Inc. • Big Flats, NY • 2w ago

Management & Administrative

2w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)