Budget and Finance Manager
Required Qualifications (as evidenced by an attached resume):
Bachelor's degree (foreign equivalent or higher) in Business, Finance, Economics, or related field. Five (5) years of full-time related administrative experience in budgeting and/or project/program management. Two (2) years of full time experience supervising professional staff. Experience with spreadsheets, including Microsoft Excel, Microsoft Office Suite and/or general ledger software.
Preferred Qualifications:
Advanced degree (foreign equivalent or higher). Six (6) or more years of full-time administrative experience in budgeting and/ or project/program management. Three (3) or more years of full-time experience supervising professional staff. Experience in budget and/or project/program management involving external sponsors. Experience with QuickBooks. Experience with PeopleSoft. MS Access, SQL, Tableau, Power BI, Oracle Cloud, Electronic procurement systems, and/or RF Report System experience.
Brief Description of Duties:
This position is responsible for managing and maintaining all funded-@type accounts directly controlled by both the Office of the Dean of the Renaissance School of Medicine and the Office of the Executive Vice President of Stony Brook Medicine, with annual expenditure activity of approximately 50 million. This position will serve as a trusted partner to leadership and will act as a liaison and point of contact for administrators and staff to provide consultation, guidance, and trainings on various financial issues, as well as to troubleshoot matters of concern to both the University and outside vendors. The incumbent will be highly collaborative with exceptional communication skills.
Duties:
Budget and Finance
Manage and maintain all State Appropriated Funds, Stony Brook Foundation (SBF), Research Foundation (RF), IDC, Royalty, and Practice Plan (Dean's 1%) Accounts Directly controlled by the Offices of the Dean/SOM and the Office of the EVP/SBM, with annual expenditure activity of approximately $50 million: Maintain records of the Dean and EVP's financial commitments to various schools, centers, departments, chairs, and faculty. Recommend optimum source of funds to be used to satisfy these commitments. Communicate and request fund transfers (non-state), as necessary.
Review and process personnel (PSR) and non-personnel (OTPS) expenditures for the Medical Scientist Training Program (MSTP).
Balance and reconcile all accounts monthly and produce reports and projections. Process inventory control for items purchased, as well as coordinating annual property control list.
Prepare the Dean's 1% Budget for submission and approval by the Clinical Practice Management Plan (CPMP) Board. Compile financial schedules necessary to facilitate the budget process for various areas within the Dean/SOM, such as Medical Education, Advancement, Cancer Center, and Scientific Affairs. Attend budget meetings as necessary.
Process journal and budget transfers (State appropriated funds) as requested and participate in the President's State Lapsing Fund Committee. Prepare new account requests for review and approval.
Resolve financial issues related to renovations, recommending more efficient payment procedures, and coordinating the use of SBU's procurement system (WolfMart) and procurement credit card purchases.
Manage the finances for Stony Brook's Medicaid Program Initiative within the School of Medicine, School of Dental Medicine and CEWIT. Act as liaison for Stony Brook's Medicaid Initiative by working closely with New York State Department of Health, SUNY Central on administrative matters.
Liaison with Departments, University Recruitment, and Search Firms on high level recruitment as it relates to contracting and payments.
Monitor, track, and review shared purchases and service between School of Medicine and University Hospital. Prepare semi-annual due to/due from reconciliation and coordinate the proper reimbursement to each party. Process appropriate financial transactions.
Process financial journal transfers and allocations transfers for the Dental School, Nursing School, Social Welfare, and the School of Health Professions.
Training and Development
Provide consultation, guidance, and training to department and school administration on various financial issues
Train new department administrators and account managers on using the electronic IFR accrual program, SUNY BI financial system, SBU reporting, and RF report center
Develop and maintain a tracking system for all accounts in order to provide actionable data and feedback to leadership
Serve as a sounding board and partner to leadership and advise on updates to processes and procedures as needed
Staff Supervision
Responsible for the direction and supervision of staff. Provide ongoing feedback and training to direct reports
Oversee, monitor, and train the School of Medicine Dean's Office staff with the inputting of information into the QuickBooks accounting system, SUNY BI, and WolfMart.
Other duties as assigned
Special Notes:
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA (https://www.stonybrook.edu/commcms/oea/) .
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here (https://www.stonybrook.edu/police/) .
Visit our WHY WORK HERE (https://www.stonybrook.edu/jobs/working-here/) page to learn about the total rewards we offer.
SUNY Research Foundation: A Great Place to Work. (https://www.rfsuny.org/media/rfsuny/documents/hr/RFRecruitmentFlyer.pdf)
The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.
LI-SA1
Job Number: 2602656
Official Job Title: : Project Staff Associate
Job Field : Administrative & Professional (non-Clinical)
Primary Location : US-NY-Stony Brook
Department/Hiring Area: : 67000100 - Office Of Dean, Medicine
Schedule : Full-time
Shift : Day Shift Shift Hours: : 8:30am-5:00pm :
Posting Start Date : Jul 24, 2026
Posting End Date : Aug 8, 2026, 3:59:00 AM
Salary: : $110,000-$125,000
Appointment Type: : Regular
Salary Grade: : E99
SBU Area: : The Research Foundation for The State University of New York at Stony Brook
Req ID: 2602656
