Title:Administrative Assistant - Math, Science, & Social Studies - Provisional RB# 26-028
ID:10653
Department:Other
Location:School Location
Division:Civil Service
Type:Support Staff
Description
BUFFALO BOARD OF EDUCATION DEPARTMENT OF HUMAN RESOURCES ROOM 720 CITY HALL BUFFALO, NEW YORK 14202
July 24, 2026
RECRUITMENT BULLETIN # 26-028
BUFFALO BOARD OF EDUCATION VACANCY Civil Service residency requirements will apply (The City of Buffalo Civil Service does not require residency within the City of Buffalo for Native Americans. The City of Buffalo Civil Service does require tribal enrollment or community recognition as a Native American)
POSITION: Administrative Assistant, Provisional/ Permanent SALARY: $54,031 - $64,518 LOCATION: Math, Science, & Social Studies, Riverside Academy, 51 Ontario St, Buffalo, NY 14207 APPLICATION: Successfully received will generate a confirmation email to the account listed on the application. If you do not receive a confirmation email, we cannot guarantee that your application was received. You must submit an application until you receive a confirmation email. DISTINGUISHING FEATURES OF THE CLASS This is an important administrative position involving office management and liaison work requiring frequent exercise of independent judgment in planning and coordinating the non-technical activities of a department or major unit. Incumbents assist a department head or administrator in handling the details of the business office in order to free the administrator for planning, policy-making, programming and coordinating. Incumbents gather data for administrative studies and may make determinations/recommendations of methods for handling a wide variety of administrative problems. This position differs from Senior Administrative Assistant in that the duties of the latter position are concerned with the responsibility for the management of a complex business office and may also be responsible for decisions in a technical field subject to the approval of the head of the department. Routine duties for the Administrative Assistant are performed with general directions regarding objectives, policies and procedures. Supervision is received from the department head/administrator and incumbents exercised supervision over personnel assigned. TYPICAL WORK ACTIVITIES
Assists department head/administrator in carrying out the details of a business office
reads incoming mail, conducts general correspondence, and routes balance to the proper official or unit
processes and follows up on various @types of requests and claims
interviews office callers, media, salesmen, and others and furnishes general information about departmental functions and activities
Coordinates and supervises the maintenance of departmental account-keeping records, personnel records and preparation of payrolls
Supervises the requisitions, purchasing, receipt, and inventory of departmental supplies and equipment and the processing of related records
Assists in the preparation of departmental budget, secures budget estimates, performs budget estimate studies and maintains budget control
Collects and compiles data and statistics, prepares organizational workflow and efficiency studies and submits recommendations for the improvement of procedures and solutions of administrative problems
Maintains contacts with units within the department, with other city departments, public and private agencies to assists in solving mutual problems, developing improved services and building good will
Coordinates compliance with civil service job procedures, appointments, promotions and transfers; Provides guidance and training for new employees in office procedures, routines and methods
Monitors departmental programs or projects and recommends adjustments when needed
Maintains and updates various departmental records to be used in carrying out the details of a business office
Inputs data and information in word processor, personal computer etc.
Performs related work as required.
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Thorough knowledge of the principles and practices of office management and personnel management
Working knowledge of principles of account keeping and budgets
Ability to organize, assign, coordinate and review the work of others
Public Relations
Ability to understand and interpret written material
Ability to get along well with others
Ability to present oral comments and opinions clearly and concisely
Ability to operate a personal computer in the use of application programs etc.
Physical condition commensurate with the demands of the position.
MINIMUM QUALIFICATIONS Promotional Continuous and permanent status in any city department as an Assistant Collections Officer, Assistant Operations Supervisor, Associate Account Clerk, Associate Tax Clerk, Legal Secretary, Principal Clerk, School Clerk, Senior Account Clerk, Senior Account Clerk-Typist, Senior Account Clerk-Stenographer, Senior Clerk, Senior Data Processing Equipment Operator, Senior Inventory Clerk, Senior Rate Clerk, Senior Typist, Senior Stenographer, Stenographic Secretary, Contract and Specifications Clerk, Chief Teller, Head Teller, Teller, Traffic Clerk and Traffic Record Technician, Water Service Adjustor for one year. Open Competitive (A) Bachelor's Degree from an accredited college or university and two years of full time office management experience in the field of accounting, public administration, personnel administration, financial management or a closely related field; one year of which must have been in a responsible administrative or supervisory capacity OR (B) Associate's Degree from an accredited college, technical or business institute and four years of full time office management experience in the field of accounting, public administration, personnel administration, financial management or a closely related field; one year of which must have been in a responsible administrative or supervisory capacity; OR (C) Graduation from High School, GED or Equivalency Diploma and six years of full time office management experience in the field of accounting, public administration, personnel administration, financial management or a closely related field; one year of which must have been in a responsible administrative or supervisory capacity; OR (D) An equivalent combination as defined within the limits of A, B and C. NOTE: Verifiable part-time experience will be pro-rated to meet full time experience requirements. Proof of education must be presented at time of appointment. FINAL FILING DATE: July 31, 2026 APPROVED: Tami Hollie McGee Chief of Human Resources The Buffalo Public School District does not discriminate on the basis of an individual's actual or perceived race, color, creed, religion, religious practice, national origin, ethnic group, sex (including sexual harassment and sexual violence), gender identity, sexual orientation (the term "sexual orientation" means heterosexuality, homosexuality, bisexuality, or asexuality ), political affiliation, age, marital status, military status, veteran status, disability, weight, domestic violence victim status, arrest or conviction record, genetic information or any other basis prohibited by New York state and/or federal non-discrimination laws in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the District's non-discrimination policies should be directed to HRCompliance@buffaloschools.org or to: Tami Hollie McGee, Chief of Human Resources 719 City Hall Buffalo, NY 14202 (716) 816-3579
