Back to Jobs search

ADMINISTRATIVE SPECIALIST

State of Arkansas • Heber Springs, AR • 17h ago

Date: Jul 24, 2026

Req ID: 58670

Location:

Heber Springs, AR, US, 72543

Category: AR DEPT OF HUMAN SERVICES

Anticipated Starting Salary: $35,610.02

Position Number: 22104177

County: Cleburne

Posting End Date: July30, 2026

Special Requirement (Preferred Skills/License/Experience/Travel, Shift Work, etc.)

Lifting up to 20 pounds, frequent stooping and bending, ability to sit for extended periods of time, extensive computer work utilizing Microsoft Office Suite, ability to utilize current phone system, clear enunciation, and excellent verbal and written communication skills. This position is governed by FSLA, and approved overtime is compensated.

The Department of Human Services is a place for people passionate about serving others and changing lives for the better. We care for Arkansans of all ages and ensure places like child care centers and nursing homes are safe. We are the safety net for the most vulnerable Arkansans. Whether you answer the phones, take applications, protect children, or help care for residents or patients at one of our facilities, you make a difference by working at DHS. Plus, working for the State has great perks, including a pension, maternity leave, paid state holidays, and much more. At DHS, we take care of our employees so you can help care for others.

Position Information

Job Series:Administrative Support

Classification:Administrative Specialist - Career Path

Class Code:PAS03P

Pay Grade:SGS02

Salary Range:$35,610 - $52,703

Job Summary

The Administrative Specialist is a key administrative support role within a department, responsible for performing a variety of office duties to ensure efficient office operations and support for agency staff and programs. This position involves handling administrative tasks, coordinating schedules, managing documentation, and assisting with customer service. The Administrative Specialist will work closely with team members, supervisors, and the public to maintain smooth and effective office workflows.

Primary Responsibilities

Perform a variety of administrative functions, including answering phones, responding to emails, managing office supplies, and maintaining office equipment. Maintain and update office filing systems, both physical and electronic, ensuring that documents are properly organized and easily accessible. Draft and proofread internal and external communications, including memos, reports, and correspondence. Coordinate meetings, appointments, and conferences for agency staff and leadership. Manage calendars, ensuring that appointments, deadlines, and meetings are scheduled efficiently and with attention to priority. Prepare and distribute meeting agendas, take minutes, and track follow-up actions for meetings. Create, maintain, and update records, files, and databases, ensuring accuracy and compliance with agency and state policies. Provide helpful, professional, and timely responses to inquiries, referring questions to appropriate staff when necessary. Accurately input and maintain data in electronic systems, databases, and spreadsheets. Monitor and update records or databases to ensure that information is current and accurate. Ensure that supplies and materials are ordered and available to meet operational needs.

Knowledge and Skills

Ability to draft clear, concise, and professional correspondence. Ability to interact with the public, staff, and leadership in a professional and approachable manner. Ability to maintain organized records and files. Ability to assess situations, troubleshoot problems, and implement effective solutions in a timely manner. Ability to handle sensitive and confidential information with discretion and in compliance with state and federal privacy laws. Knowledgeable of office software applications (e.g., Microsoft Word, Excel, PowerPoint), and familiarity with office equipment (e.g., copiers, fax machines, phone systems). Proactive in identifying opportunities for process improvement and streamlining office operations.

Minimum Qualifications

A high school diploma or equivalent is required.

Satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee's demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.

Licensure/Certifications

N/A OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.

Nearest Major Market:Little Rock

Similar Jobs

(USA) Service Shop Repair Technician - SEARCY, AR (2ND SHIFT)

Walmart • Searcy, AR • 4h ago

Management & Administrative

Position Summary... Completes work assignments and priorities by using policies, data, and resources; collaborating with managers, co-workers, customers, and other business partners; identifying priorities, deadlines, an...

4h ago

Go to Apply

(USA) Service Shop Repair Technician - SEARCY, AR (2ND SHIFT)

Walmart • Searcy, AR • 4h ago

Management & Administrative

4h ago

Go to Apply

Part Sales Manager - Part Time

AutoZone, Inc. • Searcy, AR • 10h ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

10h ago

Go to Apply

(USA) Senior Manager I, Operations Improvement, Facility - Searcy, AR

Walmart • Searcy, AR • 1d ago

Management & Administrative

Position Summary... What you'll do... Role summary: The Senior Manager I, Operations Improvement, Facility leads the execution of strategic business plans and process enhancements to optimize operational performance. Thi...

1d ago

Go to Apply

Central Energy Plant Manager

System One • Searcy, AR • 1w ago

Management & Administrative

Job Title: Central Energy Plant Manager Location: Little Rock, Arkansas Type: Direct Hire Compensation: $95k - $130K Contractor Work Model: Onsite - onsite Overview The Asset Manager II will be responsible to work with a...

1w ago

Go to Apply

CUSTOMER SERVICE SPECIALIST

State of Arkansas • Heber Springs, AR • 2w ago

Management & Administrative

CUSTOMER SERVICE SPECIALIST Date: Jul 10, 2026 Req ID: 58435 Location: Heber Springs, AR, US, 72543 Category: DFA - REVENUE SERVICES DIV Anticipated Starting Salary: $39,171 Position Number: 22107815 County: Cleburne Pos...

2w ago

Go to Apply

Residential Service Plumber

Paschal Air, Plumbing & Electric • Searcy, AR • 2w ago

Management & Administrative

From fixing pesky leaks to installing top-notch systems, you'll be the go-to for pipes, drains, and everything in between. Bring your skills & tools - we'll supply the work & supportive team. What you'll love abo...

2w ago

Go to Apply

Truck Driver - Class A CDL

Arkansas Employer • Searcy, AR • 18h ago

Trucking & Construction

This job was posted by https://www.arjoblink.arkansas.gov : For more information, please see: https://www.arjoblink.arkansas.gov/jobs/4797971 Flexible home time Fuel cards One on one dispatch Non forced dispactch Driver...

18h ago

Go to Apply

Retail Sales Associate

Harbor Freight Tools • Searcy, AR • 3d ago

Retail & Hospitality

181594BRPosting Title:Retail Sales AssociateJob Description: A Retail Sales Associate (part-time) is a valued member of a high performing team who is empowered & equipped to do their job. You will know why your work...

3d ago

Go to Apply

Teller II (TELLE014596)

Centennial Bank • Searcy, AR • 5d ago

Finance, Accounting & Banking

This job was posted by https://www.arjoblink.arkansas.gov : For more information, please see: https://www.arjoblink.arkansas.gov/jobs/4794863 The Teller II will conduct transactions with speed, accuracy, and efficiency w...

5d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)