Sr. Administrative Assistant - Titusville, NJ
Kelly Services Project Services, a managed solution provider and business unit of Kelly Services, Inc., is currently seeking a Sr. Administrative Assistant at one of our Global clients in Titusville, NJ. This role is a full-time, fully benefited position.
As a Kelly Project Services employee you will be eligible for Medical, Dental, 401K and a variety of other benefits to choose from. You'll also be eligible for paid time off, including holiday, vacation and sick/personal time. All Kelly Project Services employees receive annual performance reviews.
Title: Sr. Administrative Assistant
Location: Titusville (08560); position may require travel to Raritan and Springhouse
Hours: M-F 1 st shift
Pay: $36 hr and up based on experience; plus benefits and PTO
Position Summary: The Senior Administrative Assistant will provide dedicated administrative support to a Statistics Decision Sciences SDS senior leader and their therapeutic or functional area. This role involves managing calendars, scheduling departmental meetings, submitting expense reports, arranging travel, and overseeing requisitions for purchases, including Purchase Orders POs for contractors. The position also supports internal communications within the department and with related departments.
This position reports to the Team Lead, SDS Centralized Administrative Network SDS Strategic Business Computing Operations. The role will collaborate closely with SBO and SCO units to effectively support SBCO key to ensure high-quality and timely support.
Principal Responsibilities
Expertise:
Schedules various department meetings and manages calendars for supervisor and direct reports.
Schedule and coordinate large meetings or events (onsite or offsite, celebrations, team building, picnics, etc.), including catering.
Finding new ways to enhance virtual meetings (e.g., using innovative tools or formats) may fall under this task.
Coordinate with other administrative staff to accomplish departmental activities
Ensures high-quality and timely delivery of administrative services to effectively support the department and its objectives.
Establish and maintain effective and efficient interfaces and relationships with internal and external customers, with support of SDS management.
Assists with the onboarding and offboarding of internal FTEs and contractors, including WWID creation, provision of office space, phone, laptop, network access, etc.
Assists with various other tasks for the department including but not limited to Resource Management (e.g. 1-Supply, Beacon, JJEDS), Records Management, Time Reporting, SharePoint sites.
Distributes announcements/communications for SDS area scopes. This can include innovating how communications are delivered to enhance engagement and information sharing among team members.
Collaborates with external partners to enhance communication and ensure project alignment, acting as a representative for SDS during due diligence activities.
Provides support to other SDS and Quantitative Science (QS) departments located at the same campus and to other campuses as needed. This support facilitates collaboration and contributes to the overall success of multiple departments.
Creation, provision of office space, phone, laptop, network access, etc.
Innovation:
Proactive and creative in planning and coordinating events that positively engage team members.
Improving or streamlining processes in these areas may involve innovative thinking and solutions.
Impact:
Handles and maintains sensitive and confidential matters. The successful management of this responsibility has a significant impact on trust and integrity within the organization.
Submits, tracks, and maintains POs for contractors through J&J systems such as Ariba, Totality, Aravo, and ICD. This task has a direct impact on budget management and contractor relationships, influencing project outcomes.
Key Behaviors:
Uses sound judgment, discretion, independent assessment, and strong follow-up skills for resolution of complex situations/problems related to projects and assignments.
Responds effectively to shifting priorities. This adaptability can have a significant impact on the team's ability to meet goals and deadlines in a dynamic environment.
Complies with organization and company standard operating procedures in a timely fashion, such as training and project time accounting, and is aligned with regulatory guidances.
Respond effectively to shifting priorities.
Principal Relationships
This position reports to the Head of the Strategy & Business Operations within SDS.
Internal: Statistics & Decision Sciences (SDS), SDS Administrative Network, Clinical Pharmacology and Pharmacometrics (CPP), Integrated Data Analytics and Reporting (IDAR), Leaders and Scientists within Therapeutic and Functional Areas, Global Development, Quality, Human Resources, Information Technology, Finance, and Procurement.
External: Contracted Partners and Suppliers and Vendors, Key Opinion Leaders, Academia, Professional Societies, Public/Private Consortia.
Education and Experience Requirements
High School/Secondary Degree or equivalent with a minimum of 4 years of relevant experience as an Administrative Assistant or in a similar role.
Basic knowledge of Office software suites (e.g., Microsoft Word, Excel, Outlook, PowerPoint).
Good written, oral, and interpersonal communication skills.
Apply now for immediate consideration!
Please do not contact your local Kelly branch office as it is not filling this position. #p1
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Why Kelly ® Engineering/Technology - Project Services?
Looking to work with leading project management organizations at top companies around the world? That's where we come in. At Kelly Engineering and Kelly Technology, our Project Services Teams create expert talent solutions to solve the world's most critical challenges. We connect you with opportunities to work on intriguing, innovative, and high-visibility projects-all with a schedule that works for you. Do you prefer the variety and flexibility of short-term projects? Or are looking for a long-term opportunity? Either way, our connections and expertise will help you take your career exactly where you want to go. That's just good planning.
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice (https://www.kellyservices.com/hubfs/myKelly/Resources/Employment_Policies/Recruitment-Artificial-Intelligence-Notice.pdf?hsLang=en) .
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
