The University of Texas MD Anderson Cancer Center is dedicated to eliminating cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research, prevention, and education. As a global leader in cancer care, research, education, and prevention, the institution supports innovative programs that advance science and improve patient outcomes.
The Senior Administrative Assistant supports the Cyclotron Radiochemistry Facility (CRF) within the Center for Advanced Biomedical Imaging (CABI). The Senior Administrative Assistant provides complex administrative and secretarial support to the facility, serves as a key resource for operational coordination, and helps maintain the efficiency and productivity of the CRF. The Senior Administrative Assistant works independently on sensitive and confidential matters while supporting leadership, staff, and stakeholders across the organization.
The ideal candidate will possess an Associate's degree and a Certified Professional Secretary credential, along with administrative or secretarial experience in a professional environment. Candidates should demonstrate proficiency with Microsoft Office applications, strong organizational and communication skills, experience coordinating schedules and travel, and the ability to manage multiple priorities while supporting operational and administrative functions.
Why Us?
At UT MD Anderson, this role directly supports critical research and operational activities within the Center for Advanced Biomedical Imaging. The position offers the opportunity to contribute to a mission-driven environment while developing expertise in administrative operations, travel management, procurement, process coordination, and stakeholder engagement. Employees benefit from a collaborative workplace that supports professional growth, career development, and work-life balance.
Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.
Responsibilities
Administrative Support & Office Operations
Provide administrative support to the Director, CABI Administrator, and associated CRF staff using independent judgment to prioritize work and meet deadlines
Coordinate radiopharmaceutical delivery times with internal and external stakeholders
Schedule requests for access to CRF Labs 6 and 7 and ensure annual User Access Forms are updated and approved
Support onboarding activities for new CRF personnel
Compose, prepare, and distribute memos, letters, reports, and email correspondence using proper business formats
Utilize Microsoft Office applications, including PowerPoint, Visio, Access, and related software programs
Oversee iLab utilization to support CRF operational needs
Create presentations, posters, pamphlets, and handouts that comply with institutional formatting and graphic standards
Type and edit abstracts, manuscripts, grants, SOPs, and other complex documents according to required formats
Provide professional telephone coverage and escalate urgent or emergency situations appropriately
Procurement, Inventory & Resource Coordination
Serve as the CABI Order Entry Operator for office and operational supply purchases
Maintain order databases and records for reconciliation purposes as needed
Function as the PeopleSoft order entry training resource and assist in training new employees
Organize and maintain office supply inventory and submit replenishment requests when necessary
Coordinate software procurement activities with Information Security and internal review processes
Receive, sort, distribute, and coordinate delivery of mail and packages, including UPS, FedEx, Airborne, USPS Priority Mail, and institutional courier services
Calendar & Travel Management
Manage calendars for assigned staff and make scheduling and rescheduling decisions
Maintain the CRF activity calendar and distribute confirmation communications
Communicate with professional staff to ensure appropriate attendance and participation in meetings
Prepare agendas, meeting materials, minutes, and related documentation as requested
Coordinate travel arrangements, including air transportation, lodging, and ground transportation, following institutional guidelines
Process travel expense reports and check requests through the CONCUR system
Maintain knowledge of travel policies and procedures to support timely reimbursement
Ensure leave is accurately reflected on departmental calendars and schedules
Process Management & Financial Coordination
Coordinate functions related to maintenance of the physical plant and equipment inventory
Assist the Director with relocations, renovations, and related logistics
Create and maintain customer accounts for CRF orders
Create and distribute monthly invoices for CRF, SCIF, and SPINLAB operations in a timely manner
Work with the CABI Administrator, Purchasing, and Accounts Payable to resolve vendor invoice issues
Serve as liaison with DI Media Resources to ensure information on the CABI SharePoint site remains accurate and current
Additional Duties
Assist with meeting logistics, including conference room scheduling, calendar coordination, food orders, virtual meeting platforms, and participant communications
Collaborate with Medical Graphics to support timely delivery of presentation and publication materials
Perform other duties as assigned
EDUCATION
Required: High School Diploma or Equivalent
Preferred: Associate's Degree or
Preferred: Bachelor's Degree
WORK EXPERIENCE
Required: 5 years Administrative/secretarial experience. or
Required: 3 years Required experience with Associate's degree. or
Required: 1 year Required experience with Bachelor's degree.
OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.
The University of Texas MD Anderson Cancer Center offers excellent https://www.utsystem.edu/offices/employee-benefits/ut-retirement-program/voluntary-retirement-programs, tuition benefits, educational opportunities, and individual and team recognition.
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
Requisition ID: 182043
Employment Status: Full-Time
Employee Status: Regular
Work Week: Days
Minimum Salary: US Dollar (USD) 45,500
Midpoint Salary: US Dollar (USD) 57,000
Maximum Salary : US Dollar (USD) 68,500
FLSA: non-exempt and eligible for overtime pay
Fund Type: Soft
Work Location: Hybrid Onsite/Remote
Pivotal Position: Yes
Referral Bonus Available?: No
Relocation Assistance Available?: No
LI-Hybrid
