Administrative Coordinator

Actalent • Lawrence, KS • 1h ago

Administrative CoordinatorPosition Overview

Our client is seeking an organized and detail-oriented Administrative Coordinator to support construction procurement, inventory tracking, and project administration activities. This role is responsible for coordinating material purchases, maintaining accurate records, monitoring deliveries, and providing administrative support for ongoing construction projects.

The ideal candidate will enjoy working in a fast-paced environment, communicating with vendors and customers, managing multiple priorities, and ensuring materials and documentation are accurately tracked throughout the project lifecycle.

Key Responsibilities

Enter customer orders, material purchases, and inventory information into procurement systems with a high level of accuracy.

Maintain accurate inventory records by tracking quantities, product @types, and material usage.

Communicate with vendors regarding lead times, delivery schedules, and order status updates.

Monitor supplier performance and verify delivery information.

Review billing documents against delivery tickets and resolve discrepancies as needed.

Coordinate material deliveries and communicate delivery timelines to customers.

Support project teams by monitoring inventory levels and material requirements for ongoing construction projects.

Assist with construction administration functions, including report preparation and estimate support.

Ensure all customer sales orders are entered accurately and completely.

Create and maintain reports, spreadsheets, and documentation using Microsoft Word and Excel.

Collaborate with internal teams, suppliers, and customers to support project success and timely material delivery.

Required Qualifications

Minimum of 1 year of experience in construction coordination, purchasing, procurement, or a related field.

At least 1 year of experience using Microsoft Excel and other Microsoft Office applications.

Experience with data entry, order processing, and inventory tracking.

Experience supporting projects within a construction, building materials, or related environment.

Understanding of construction administration processes and project coordination activities.

Strong computer skills and ability to learn procurement and inventory systems.

Experience supporting shipping, receiving, or material tracking activities.

Preferred Qualifications

Experience working in a lumber yard, construction supply, building materials, or manufacturing environment.

Familiarity with procurement and inventory management systems.

Experience preparing reports, estimates, and project documentation.

Strong problem-solving abilities and attention to detail.

Ability to manage multiple deadlines and priorities simultaneously.

Top Skills

Construction Coordination

Purchasing & Procurement

Data Entry

Inventory Tracking

Project Administration

Vendor Management

Microsoft Excel

Customer Service

Construction Administration

Order Processing

Job Type & Location

This is a Contract to Hire position based out of Lawrence, KS.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Workplace Type

This is a fully onsite position in Lawrence,KS.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

TEKsystems • Olathe, KS • 21h ago

Management & Administrative

Description TEKsystems is proud to partner with a locally owned, community-focused organization in search of Customer Service Representatives to join their diverse and inclusive team. This is a fantastic opportunity to w...

21h ago

Go to Apply

Customer Service Rep.

CAI • Topeka, KS • 22h ago

Management & Administrative

Customer Service Rep. Req number: R8160 Employment @type: Full time Worksite flexibility: Remote Who we are CAI is a global services firm with over 9,000 associates worldwide and a yearly revenue of $1.3 billion+. We hav...

22h ago

Go to Apply

Operations Research Analyst / Data Lead (Remote)

GovCIO • Topeka, KS • 22h ago

Management & Administrative

United States Suitability/Public Trust Fully remote Information Technology Overview GovCIO is currently hiring for an Operations Research Analyst / DataLead to support program management, data analytics, and reporting ac...

22h ago

Go to Apply

ServiceNow Automated Test Framework QA Engineer/Tester (Remote-DC/MD/VA)

GovCIO • Topeka, KS • 22h ago

Management & Administrative

United States Suitability/Public Trust Hybrid schedule Information Technology Overview GovCIO is seeking a ServiceNow Quality Assurance Engineer and Tester. The ideal candidate will thrive in a fast-paced operations and...

22h ago

Go to Apply

Key Account Manager

Phospholutions • Topeka, KS • 23h ago

Management & Administrative

Position: Key Account Manager Location: Remote within assigned territory (Pacific Northwest and Midwest preferred) Salary Range: $130,000 - $150,000 base salary + incentive opportunity Travel: Approximately 50-75% WE ARE...

23h ago

Go to Apply

Strategic Accounts Manager - Paige Water & Outdoor Solutions

GCG • Topeka, KS • 23h ago

Management & Administrative

Overview Paige Water Solutions ( https://paigewater.com/ ) , a GCG Company, is currently seeking a driven Strategic Account Manager to grow and manage relationships across theprecision agriculture ( https://paigewater.co...

23h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)