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Administrative Coordinator

Kiewit • Chicago, IL • 2h ago

Requisition ID: 181500

Job Level: Entry Level

Home District/Group: Kiewit Industrial & Water Engineering

Department: Administration

Market: Industrial

Employment Type: Full Time

Position Overview

Are you an organized, detail-oriented professional looking to launch or grow your career in a fast-paced, team-focused environment? Kiewit Industrial & Water Engineering (KIWE) is seeking an Administrative Coordinator to support our dynamic and growing Engineering team based in Itasca, IL.

In this role, you'll be a key part of a collaborative team supporting individuals working on major industrial and water projects across the country. No two days will look the same - this is an excellent opportunity for someone who enjoys variety, learning new skills, and being the go-to person who helps keep the team running smoothly.

District Overview

Kiewit's Industrial and Water Engineering Group has the ability and the responsibility to greatly influence the successful outcome of our projects. Our team is multi-faceted, with best-in-class technical expertise focused on EPC and design-build delivery of industrial projects in markets such as Food & Beverage, Mineral Processing, Renewable Fuels, Pulp and Paper, Steel & Aluminum, Industrial Buildings, and Industrial Energy, Water and Utilities.

Location

This position is full-time and office-based in Itasca, IL. Our team is highly active, collaborative, and frequently on the move, so you'll thrive here if you enjoy a fast-paced environment and working with people.

Responsibilities

As an Administrative Coordinator, you'll support the team across a wide range of administrative and coordination activities, including:

Provide day-to-day administrative support such as meeting coordination, travel assistance, calendar management, and general office support

Prepare and format documents, presentations, and reports using Word, PowerPoint, Excel, and SharePoint

Assist with expense reports, invoicing, and purchasing card transactions using Concur

Track budgets and help prepare basic reports and summaries for internal use

Support internal and external communications through writing, editing, and organizing content as needed

Provide coordination support for team events

Help organize team meetings, cross-functional collaboration, and company events

Serve as a friendly and professional point of contact for visitors, calls, and internal inquiries

Assist with general office operations including supplies, printing, mail distribution, and other administrative tasks

Qualifications

We're looking for someone who is eager to learn, takes initiative, and enjoys working with a variety of people. Ideal qualifications include:

0-5 years of administrative, office, or coordination experience (entry-level candidates with strong skills and motivation are encouraged to apply)

Associate or bachelor's degree preferred, but not required with relevant experience

Strong written and verbal communication skills

Comfortable multitasking and prioritizing in a fast-paced environment

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint)

Experience with Concur or similar expense systems is a plus but not required

Strong attention to detail, organization, and follow-through

Ability to work professionally with individuals at all levels of the organization, including senior leadership

Demonstrated ability to handle sensitive and confidential information with discretion

A positive, team-oriented mindset and willingness to jump in and help where needed

LI-MM1

Other Requirements:

Regular, reliable attendance

Work productively and meet deadlines timely

Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.

Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.

Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.

Company: Kiewit

Kiewit

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