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CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.
POSITION SPECIFICS
Penn State is currently seeking an Administrative Assistant to support the Ofce of Gift Acceptance. As a member of the Division of Development and Alumni Relations, you can play an integral role in Penn State's future and contribute to one of the most successful fundraising and alumni relations operations in the country.
For full consideration, applicants must submit a Cover Letter and Resume/CV with completed application.
Reporting to the Director of Gift Acceptance and working closely with the members of Gift Acceptance team and other partners across the Division of Development and Alumni Relations, this Administrative Assistant will:
Provide comprehensive administrative and operational support for gift acceptance and planned giving activities, including estate and trust administration, record management, and processing of gift documentation and recording, while ensuring accurate and effective communication across the Division of Development and Alumni Relations;
Support estate and trust administration, including tracking payments, preparing documentation, maintaining records, and assisting with correspondence and reporting;
Coordinate and process guideline agreements and donor intent statements, including routing for signatures, preparing acknowledgment materials, and maintaining tracking systems and archives;
Prepare and review bequest expectancy reports, ensuring accurate donor records, calculations, and internal coordination for proper recording;
Provide backup support for specialized gift @types, including life insurance and gifts-in-kind, assisting with documentation, donor communication, and record-keeping;
Maintain planned giving donor recognition and membership tracking, ensuring accurate qualication and follow-up;
Collaborate in identifying opportunities to improve workows, tracking systems, and documentation processes to enhance efciency and compliance;
Maintain and update internal procedures, guides, and materials related to gift acceptance and planned giving operations;
Ensure accuracy and consistency of donor and gift data acrosssystems;
Assist with audits, reconciliations, and data clean-up projects;
Support implementation or enhancement of databases and reporting tools;
Assist in ensuring adherence to institutional policies, legal requirements, and donor intent in all gift processing activities;
Support preparation for internal and external audits by organizing documentation and responding to requests;
Serve as a liaison for internal departments to resolve issues and stream-line processes;and
Deliver general ofce support, including managing communications, processing mail and nancial documents, preparing reports, and responding to inquiries related to gift acceptance procedures.
The successful candidate will have:
Knowledge of estate and trust administration;
Exemplary interpersonal and communication skills;
The ability to create and maintain an inclusive and respectful environment for all students and colleagues;
Understanding ofthe Division of Development and Alumni Relations work;
5.A proven ability to self-motivate and work both independently and as part of a team;
A commitment to professional development, learning, and being mentored.
DDAR is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
If filled as Administrative Assistant - Senior Support, this position requires:Associate Degree4+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications:NoneIf filled as Administrative Assistant - Intermediate Support, this position requires:General Equivalency Diploma (GED) or High School (HS)2+ years of relevant experienceRequired Certifications:None
Penn State's Division of Development and Alumni Relations
If you believe in the power of higher education-and philanthropy-to shape the public good,you'llexcel right here in Penn State's Division of Development and Alumni Relations (DDAR). Our organization includes more than 500 professionalsengaginga community of more than800,000 alumni who believe in the power of giving back. Across our interdisciplinary teams of fundraisers, alumni relations professionals, communicators, event planners, financial experts, and more, there is a place for you to make a difference in the lives of students and faculty while taking your own career to new heights. Learn more about us atraise.psu.eduand explore the success of our most recent campaign atgreaterpennstate.psu.edu.
Building a Career and a Life at Penn State
Acrossallcampuses and an online World Campus, our100,000 studentsand 17,000 faculty and staff know the real measure of success goes beyond the classroom-it'sthe positive impact made on communities across the globe. Penn State consistently ranks among the top academic and research universities in the world:psu.edu/this-is-penn-state/facts-and-rankings
This position is basedatthe University Park campus,locatedin State College, Pennsylvania. State College is ranked among the lowest-stress and safest small cities in the country, with excellent public schools, beautiful parks and other natural assets, and a broad range of cultural and athletic events and venues:statecollegepa.usandstatecollege.com
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $40,608.00 - $64,668.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to
