Accounting & Office Administrator

Robert Half • Nashua, NH • 1d ago

Description

We are looking for an Accounting & Office Administrator to join a growing construction business in Nashua, New Hampshire. This position blends accounting support with office coordination and offers the chance to contribute across financial operations, project administration, and employee-related processes. The ideal candidate is organized, adaptable, and comfortable working in a fast-paced small business setting where priorities can shift throughout the day.

Responsibilities:

Handle daily bookkeeping activities in QuickBooks Online, keeping financial records accurate and up to date.

Process incoming bills and customer payments, prepare invoices, and follow through on unpaid balances.

Reconcile banking activity, credit card statements, and ledger accounts to support accurate reporting.

Assign and record credit card expenses against the correct jobs and budgets, and complete remote deposits when required.

Prepare subcontractor tax documentation, support workers' compensation audit requests, and maintain compliance-related records.

Keep subcontractor files current by tracking forms, insurance certificates, and signed agreements.

Assist with project and contract documentation, including billing support for weatherization program work and payment tracking in related systems.

Coordinate administrative tasks tied to onboarding, employee files, benefits support, timecard review, payroll backup, mail handling, and digital file organization.

Support office operations by managing company card programs, completing required New Hampshire annual filings, and assisting with additional accounting or administrative projects as needed.

Requirements

Experience supporting accounts payable, accounts receivable, bookkeeping, and invoice processing in an office environment.

Proficiency with QuickBooks and strong ability to perform accurate data entry and account maintenance.

Solid understanding of financial reconciliations, billing procedures, and general administrative support.

Ability to manage multiple responsibilities across accounting, office administration, and project-related documentation.

Strong organizational skills with attention to detail and the ability to maintain accurate electronic records.

Effective communication skills for working with employees, subcontractors, clients, and external partners.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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