Executive Assistant

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys • Phoenix, AZ • 1d ago

Summary As needed, additional positions may be filled using this announcement. This temporary promotion may be extended up to a total of 4 years or made permanent without further competition. Responsibilities If selected for this position, you will serve as the assistant to the United States Attorney (USA) for the District of Arizona, providing a variety of technical and administrative support services. A confidential relationship is required between the incumbent and the USA. Typical work assignments will include: Managing and overseeing the day-to-day activities of the immediate office of the USA. Exercising exclusive control over the USA's calendar for all appointments, meetings, engagements, and conferences with complete authority for commitment of time. Independently handling matters addressed to the USA that do not require personal attention by referring such to appropriate staff members, or personally performing the work needed to resolve the matter. Representing the USA when addressing leading figures with the government, business, law enforcement community, and other organizations. Arranging conferences and meetings for the USA, preparing agendas and notifying participants. Developing a variety of recurring reports and documents which involve obtaining information from the staff, subject files or other sources, and formatting the needed information properly in narrative, table, or graph formats. Producing a variety of written documents utilizing varied and advanced functions in one or more @types of office automation software. Editing written material for adherence with supervisor's established policies, writing style, and previously expressed views, as well as for conformity with office policies and correspondence procedures. Responsibilities will increase and assignments will become more complex as your training and experience progress. Requirements Conditions of Employment Qualifications GS-10: To be eligible at the GS-10 level, you must have at least ONE year of specialized experience equivalent to the GS-9 level. Specialized experience is defined as performing complex and confidential administrative support and tasks for superiors; maintaining and exercising control over supervisors' calendar for appointments, meetings, engagements and conferences; reading, screening and controlling incoming documents; receiving and screening visitors and callers; composing a variety of written material; ensuring accuracy of outgoing correspondence for procedural and grammatical accuracy; and making travel arrangements. Education Education may not be substituted for specialized experience at this series/grade level. Additional Information The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/. Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. More information can be found here: https://www.justice.gov/jmd/media/1425556/dl?inline. Political Appointees (Current or Former): The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.

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