Operations Manager

U.S. Physical Therapy • Tarrytown, NY • 1d ago

Company Description

Clarity Testing Services (CTS) is the leading provider of on-site mobile Drug & Alcohol (D&A) and Occupational Medicine testing services, primarily serving the New York tri-state area. Founded in 1995, and for the past 31 years, through its fleet of mobile units and 2 testing locations, CTS has provided services and solutions to meet the increasingly stringent testing requirements of the DOT (Department of Transportation) and OSHA (Occupational Safety and Health Administration) for highly-regulated employers operating across the New York tri-state area.

Job Description

We are searching for a highly motivated, team-oriented individual to join our growing company as the Manager of Operations overseeing enterprise-wide operations. The position will be based out of our Tarrytown, NY corporate office and will report directly to the Chief Operating Officer. Must have the ability to travel between client sites and company locations as needed.

Position Summary

The Operations Manager is responsible for overseeing the day-to-day operations of a drug and alcohol testing and OSHA medical testing company. This role ensures efficient workflow, regulatory compliance, exceptional customer service, and operational excellence while managing staff, scheduling, logistics, and quality assurance. The Operations Manager works closely with leadership to improve processes, maintain profitability, and support continued business growth.

Key Responsibilities

Operations Management

Oversee daily operations across all testing locations and mobile testing services.

Ensure efficient scheduling of technicians, collectors, and medical staff.

Monitor workflow to maximize productivity and customer satisfaction.

Develop and implement operational policies and procedures.

Coordinate equipment maintenance and inventory management

Collaborate with Fleet Manager to maintain safety, compliance, and operational readiness of mobile units.

Regulatory Compliance

Ensure compliance with DOT, OSHA, SAMHSA, CLIA, HIPAA, and applicable state regulations.

Maintain company certifications, licenses, and documentation.

Prepare for regulatory inspections and internal audits.

Keep current with changes in federal and state testing regulations.

Staff Leadership

Hire, train, coach, and evaluate employees.

Create work schedules and manage staffing levels.

Conduct performance reviews and implement employee development plans.

Foster a positive, accountable, and team-oriented work environment.

Client Relations

Maintain strong relationships with employer clients.

Resolve customer concerns quickly and professionally.

Support business development by identifying opportunities to expand services.

Ensure service level agreements and turnaround times are consistently met.

Quality Assurance

Monitor accuracy and quality of testing procedures and documentation.

Implement continuous process improvement initiatives.

Track operational metrics and prepare management reports.

Investigate incidents and implement corrective actions when necessary.

Financial Oversight

Assist with budgeting and expense management.

Monitor labor costs and operational efficiency.

Approve operational purchases within established guidelines.

Support billing accuracy and revenue cycle processes.

Safety & Risk Management

Promote workplace safety throughout the organization.

Ensure compliance with OSHA safety standards.

Investigate workplace incidents and recommend corrective actions.

Maintain emergency preparedness procedures.

Qualifications

Required

Bachelor's degree in Business Administration, Healthcare Administration, or a related field (or equivalent experience).

Minimum of 5 years of operations management experience.

Experience in occupational health, drug and alcohol testing, healthcare services, laboratory services, or a regulated industry.

Strong understanding of DOT and OSHA regulations.

Excellent leadership, communication, and organizational skills.

Proficiency with Microsoft Office and scheduling or electronic medical record software.

Preferred

Experience managing multi-site operations.

Knowledge of electronic chain of custody systems (eCCF).

Certified Professional Collector Trainer (CPCT) or similar certification.

Experience with quality management systems.

Key Competencies

Leadership and team development

Operational planning

Regulatory compliance

Problem-solving and decision-making

Customer service excellence

Process improvement

Financial management

Time management

Attention to detail

Conflict resolution

Additional Information

Compensation and Benefits

Clarity offers a competitive compensation package including base salary plus a comprehensive benefits package including medical, dental, disability, life and a 401(k) plan in addition to other outstanding benefits.

We are proud to be an equal opportunity and affirmative action employer. We prohibit discrimination and harassment of any kind based on race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, veteran status, genetic information, disability, or other applicable legally protected characteristics. If you'd like to view a copy of the company's affirmative action plan or policy statement and/or if you would like to request an accommodation due to a disability, please contact us at careers@icims.com

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