VarcoMac, a Legence company
VarcoMac (https://varcomac.com/) is a leading provider of electrical & power services in the Mid-Atlantic region. Our culture is open, collaborative, innovative and fun- all reflected in recognition of VarcoMac as a '#1 Best Place to Work' on multiple occasions. We foster a work environment that encourages and rewards creative thinking. Our employees are passionate about their work and genuinely love what they do. With diverse areas of expertise, VarcoMac is the ideal place to build your career and develop skills in project management, entrepreneurship, leadership, and life.
Job Summary
The Safety Administrative Assistant provides comprehensive administrative and operational support to the Safety Department. This role plays a critical part in maintaining accurate safety records, coordinating training and meetings, tracking compliance activities, and supporting incident management processes. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while serving as a key point of contact between employees and the safety team.
Responsibilities
Administrative & Department Support
Provide general administrative support to the Safety Department
Schedule meetings, safety briefings, and training sessions
Prepare presentations, reports, and professional correspondence
Maintain organized filing systems (digital and physical)
Support safety meetings by preparing agendas and taking meeting minutes
Safety Records, Compliance & Reporting
Maintain and update safety records, logs, and databases
Ensure compliance and regulatory documents are organized, current, and accessible
Track incident reports, near-misses, and corrective action items
Follow up on corrective actions to ensure timely completion
Assist with the collection and organization of investigation data
Support the completion and tracking of workers' compensation claims
Assist with reviewing and organizing vendor prequalification documentation
Training & Communication Support
Coordinate employee safety training sessions and onboarding orientations
Maintain training records, certifications, and sign-in documentation
Monitor required and expiring training and send reminders to employees and leaders
Confirm employee participation through sign-in sheets or video completion for Pre-Task Plans
Act as a point of contact between employees and the safety team
Distribute safety communications, policies, procedures, and departmental updates
Metrics & Continuous Improvement
Track and report key safety performance indicators (KPIs), including incident rates and training completion
Assist the safety team with data organization and reporting to support continuous improvement initiatives
Qualifications
Required Qualifications
High school diploma or equivalent required; associate degree or coursework in business administration, safety, or a related field preferred
2+ years of administrative support experience, ideally in safety, operations, or a compliance-focused environment
Strong organizational and time management skills with a high attention to detail
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital filing systems
Ability to handle confidential and sensitive information with professionalism
Preferred Qualifications
Experience working with safety records, training systems, or compliance documentation
Familiarity with incident reporting, corrective actions, and workers' compensation processes
Strong written and verbal communication skills
Ability to work independently while supporting a collaborative team environment
LI-AC1 #LI-Onsite
No visa sponsorship is available for this position.
Salary Range: $23.00-$28.00 per hour (depending on experience)
About Legence
Legence (https://www.wearelegence.com/) (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems-enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world's most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.
Benefits Overview
Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program
Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave
Financial Benefits: 401(k) retirement savings plan
Reasonable Accommodations
If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.
Employment Eligibility
Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.
Third-Party Recruiting Disclaimer
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.
Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate's exact pay will be determined based relevant job-related factors, including any of the following: candidate's experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.
Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law
Job Details
Pay Type Hourly
Hiring Min Rate 23 USD
Hiring Max Rate 28 USD
