Administrative Assistant (Manufacturing Office)
Are you someone who enjoys staying organized, supporting a team, and being the go-to person in the office? We're looking for an Administrative Assistant to support daily operations at a growing plastic injection molding facility. This is a great opportunity for someone who enjoys a hands-on role, values a collaborative work environment, and is looking for long-term stability with a company that treats employees like family.
You'll work in a small office attached to our manufacturing facility, serving as a key point of contact for customers, vendors, and internal team members while helping keep day-to-day operations running smoothly.
What You'll Do
Enter and manage purchase orders and customer orders
Process customer and vendor invoices accurately and on time
Assist with billing activities and respond to invoice inquiries
Coordinate shipments and track deliveries
Order office and production-related supplies
Answer phones, greet visitors, and manage incoming emails
Provide excellent customer service to customers and vendors
Maintain organized records, filing systems, and office documentation
Perform data entry and general administrative support tasks
Assist with various office and operational needs as they arise
What We're Looking For
1+ years of administrative, office support, customer service, or receptionist experience
Strong attention to detail and accuracy
Ability to multitask and prioritize work in a fast-paced environment
Proficiency with Microsoft Office, including Excel, Outlook, and Word
Strong communication and interpersonal skills
Self-motivated, dependable, and able to work independently
Comfortable working in a small office located within a manufacturing environment
Positive attitude and willingness to support a variety of office functions
Experience in a manufacturing, industrial, distribution, or logistics environment is a plus
Familiarity with purchase orders, invoicing, order entry, or shipment coordination is a plus
Experience interacting with vendors and customers
Strong organizational and recordkeeping skills
Why Join Us?
Family-owned company with a supportive, team-oriented culture
Long-term opportunity with room for increased hours as the business grows
Stable work environment with long-tenured employees
Opportunity to become a key member of a close-knit team
Benefits, PTO, raises, and bonus opportunities available upon permanent hire
Schedule
Initial schedule of approximately 32-35 hours per week
Monday-Thursday: Full workdays
Friday: Short half-day as needed
Expected transition back to 40 hours per week as business volume grows
Work Environment
This role is based in a small front office connected to a plastic injection molding manufacturing facility. The environment is professional, laid-back, and collaborative, with a team that values reliability, quality work, and strong relationships. If you're looking for a hands-on administrative role where you can make a meaningful impact and grow with the company, we'd love to hear from you.
Job Type & Location
This is a Contract to Hire position based out of Seminole, FL.
Pay and Benefits
The pay range for this position is $23.00 - $26.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Seminole,FL.
Application Deadline
This position is anticipated to close on Aug 4, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
