Title: Institutional Events Manager
Position Type: Professional Tech Full time
College: Front Range Community College
Division: Office of the President
Department: FRCC Institutional Events
Campus: Larimer Campus or Westminster Campus
Location: Fort Collins CO or Westminster CO
Salary Range: $62,271-$65,384 annually
Who We Are:
With three campuses along Colorado's Front Range, FRCC is the state's largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.
Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the "Top Online Colleges" in the country by Newsweek.
One of FRCC's main goals is to offer educational excellence for everyone. The college's strong commitment to student success means we start by creating an inclusive and equitable environment---one where both students and employees feel they belong and are supported. FRCC's focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.
The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.
FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We're looking to hire people who share these values---along with our commitment to student success, equity and excellence.
Job Summary:
As the Manager of Institutional Events at Front Range Community College (FRCC), you will?lead the?detailed planning, coordination,?and execution of?institutional?events across all three FRCC campuses.?Your responsibilities will encompass?creating welcoming event?spaces and supporting?the smooth execution of?institution-wide events that affect FRCC's reputation, partnerships, and employee engagement.
Reporting to the Director of Institutional Events in the Office of the President, you will be responsible?for?crafting?exceptional?event experiences for?external clients?and internal stakeholders?including?FRCC?dignitary?events, campus?festivals,?fundraising?events, and major ceremonies like Commencement and?collegewide?employee?training?day.?You will work collaboratively?with?team members?and?cross-departmentally with Student Life,?Information Technology,?Foundation & Community partnerships,?Facilities,?and?Security.
Essential skills for this role include effective communication, project management, critical thinking, decision-making,?attention to detail,?and resourcefulness. You will also partner with external organizations, including the Colorado Community College System (CCCS) and other community partners, to manage on- and off-campus events.
This position?has the?opportunity to work remotely occasionally but does require a strong on-campus presence and will need to travel to all three FRCC campuses.?Evening and weekend work is?occasionally?required?to support college events and initiatives. Duties are performed in a standard office setting with frequent event-space?visits, and the role involves occasional lifting and transporting materials?of?up to 20 pounds.
Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer.
**Duties & Responsibilities:
Event Coordination **
Plan, coordinate, and execute?internal and external events?across all three college campuses.
Establish event specific task teams?with?campus event?set-up?specialist, administrative staff,?student workers,?and college partners.
Create and?maintain?timely,?accurate?records of event details in the team's event management system throughout the event's lifecycle, from intake to debrief forms.
Gather and communicate?client?details?related to?event timelines, production schedules,?contingency plans,?and?logistics?from?initial?intake through post-event wrap up.
Define?and?record?scope, goals, audience, and success measures for each event.
Oversee?event?room?selection, layouts, catering, audiovisual needs, and on-site execution.
Ensure?consistency, quality, and alignment with institutional priorities across all events.
Serve as the primary point of?event?contact?for?internal and external clients.
Administrative
Maintain standardized templates?and workflow processes,?suggesting?improvements for?operational efficiency.
Track event?logistics, contracts, and vendor communications to ensure?timely?execution.
Research options and build?effective vendor?relationships with?caterers, transportation?providers,?third party A/V, and other outside vendors.
Negotiate and track vendors financial?transactions;?submit?to Administrative Assistant?for?payment processing.
Event Marketing and Promotion
Submit?event?marketing requests to internal marketing team?or?external vendors?as needed?to create creative assets?and?event?promotions.
Coordinate?event?swag ordering, inventory management, and distribution for institutional use.
Create?welcoming?event spaces?that are tailored?strategically?to?event purpose, audience,?desired event outcome,?and?institutional branding.
Data and Assessment
Monitor?individual?event budget expenditures to ensure financial accountability and effective resource allocation.
Develop post-event debriefs with recommendations to inform future planning.
Track key performance indicators to support strategic decision --making and continuous improvement.
Competencies/KSAs:
Event Planning Skills- Strong proficiency in planning and executing a variety of events, including student-oriented activities, workshops, fundraising, and budget management for events.
Creativity- Able to generate creative ideas for events and promotions that engage and resonate with students and the community
Operational Planning- Ability to turn the strategic plan into an operational roadmap that guides the division. Support teams in tying their goals to the college's strategic plan and charge them to do the same with the employees they supervise.
Communication- Communicates effectively with individuals with different backgrounds; ability to communicate in a way that is effective. Tailors appropriate language, vocabulary, and tone to appeal to and connect with our diverse stakeholders, including Students, Staff, Faculty, External Community Partners, Elected Officials, and other constituents.
Motivation- Ability to inspire oneself and others to reach goals and/or perform to the best of their ability.
Diversity, Equity and Inclusion- Demonstrates behaviors that convey the importance of diverse lived-experiences and using an equity lens to guide decisions. Embraces diversity, promotes equity and creates an environment of inclusion.
Commitment to Values- Demonstrates leadership and collaborative behaviors and actions that support FRCC values. Promotes an environment where equity creates opportunities for all students to achieve their educational goals.
Student Success Focus- Makes decisions that support a student-first culture.
Change Catalyst- Ability to be nimble and willing to pivot if new data becomes available that can influence outcomes; understands that change
