Legal Secretary

Robert Half • Santa Ana, CA • 18h ago

Description

We are looking for a skilled Legal Assistant to join a growing law firm in Santa Ana, California. This position offers an opportunity to work in a dynamic environment within a nationally recognized firm specializing in defense litigation. The ideal candidate will bring strong organizational skills, attention to detail, and knowledge of legal processes to support attorneys in delivering exceptional service to clients.

Responsibilities:

Handle electronic filings for both state and federal courts, ensuring accuracy and compliance.

Prepare legal documents, including Tables of Authorities (TOAs) and Tables of Contents (TOCs), as well as assist with drafting client correspondence.

Manage expense processing for assigned partners using firm-specific systems.

Maintain and oversee attorneys' calendars to ensure deadlines and meetings are effectively managed.

Support general office operations, demonstrating proficiency with document management systems.

Collaborate with attorneys and staff to prepare case-related documents and manage administrative tasks.

Assist with coordinating schedules and maintaining smooth communication among team members.

Provide exceptional organizational support to attorneys handling general liability, toxic torts, and construction defect cases.

Adapt to a hybrid work schedule with flexibility in start times to meet the firm's needs.

Requirements - At least 3 years of experience in a legal secretary or similar legal support position.

Demonstrated experience with court filings, including electronic filing procedures.

Strong proficiency in preparing legal documents and managing formatting-intensive materials.

Ability to support multiple attorneys while balancing competing deadlines and priorities.

Experience assisting with calendar oversight, deadline tracking, and general practice support.

Comfort using document management systems; familiarity with iManage is a plus.

Proficiency with standard office software and strong overall administrative skills.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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