Title: Executive Operations Coordinator
Position Type: Professional Tech Full time
College: Front Range Community College
Division: Strategy & Innovation
Department: Strategy & Innovation
Campus: Westminster Campus
Location: Westminster CO
Salary Range: $56,606 - $59,436 annually
Who We Are:
With three campuses along Colorado's Front Range, FRCC is the state's largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.
Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the "Top Online Colleges" in the country by Newsweek.
One of FRCC's main goals is to offer educational excellence for everyone. The college's strong commitment to student success means we start by creating an inclusive and equitable environment---one where both students and employees feel they belong and are supported. FRCC's focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.
The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.
FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We're looking to hire people who share these values---along with our commitment to student success, equity and excellence.
Job Summary:
In this role, you will provide executive, administrative, and operational support to the Vice President for Strategy & Innovation and serve as a key partner in the day-to-day operations of the division. You will coordinate communications, meetings, budgets, contracts, records, events, and administrative processes that support the division's work across the college. You will provide similar support to the PRISM department within the division.
In this role, you will develop and maintain systems, workflows, and processes that promote efficiency, accountability, and operational excellence. You will manage executive calendars and communications, coordinates stakeholder interactions, support purchasing and contract administration, maintain division records and resources, and ensure timely follow-through on commitments and action items.
The ideal candidate is highly organized, proactive, detail-oriented, and committed to excellent customer service. They exercise sound judgment, maintain confidentiality, manage multiple priorities with professionalism, and continuously seek opportunities to improve processes and reduce administrative burden. Demonstrates curiosity, adaptability, and a willingness to explore new approaches that improve organizational effectiveness. Success in this role requires building positive relationships across the college, appreciating diverse viewpoints, and contributing to a culture of collaboration, innovation, and belonging. The successful candidate understands the important role community colleges play in expanding educational opportunities, supporting workforce development, and serving diverse communities across Colorado.
A key responsibility of this role is to ensure the division runs smoothly by keeping critical information, processes, communications, budgets, contracts, meetings, and follow-up activities organized and consistently maintained. Through strong operational stewardship and continuous process improvement, you will enabledivision leadership to focus on advancing institutional priorities and serving students, employees, and community partners.
This position does have the opportunity to work remotely occasionally but does require a strong on-campus presence and may require occasional travel to all three FRCC campuses.
Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer.
Duties & Responsibilities:
Executive Operations & Leadership Support
Manage and prioritize the VPSI's calendar, communications, and daily workflow in alignment with divisional and institutional priorities.
Serve as the primary point of contact for internal and external stakeholders, exercising sound judgment and discretion when coordinating communications and requests.
Track leadership action items, coordinate meetings, prepare materials, maintain records, facilitate travel arrangements, and ensure timely follow-through on commitments and decisions.
Operational Support and Process Coordination
Coordinate administrative and operational activities across the Division of Strategy & Innovation.
Develop and maintain systems, workflows, timelines, documentation, and tracking tools that support efficient operations and organizational effectiveness.
Monitor progress on division priorities, maintain operational records, support reporting needs, and identify opportunities to improve processes, reduce administrative burden, and enhance service delivery
Communications, Events & Stakeholder Engagement
Coordinate division meetings, retreats, advisory groups, forums, and special events.
Manage event logistics, agendas, materials, communications, and documentation of key decisions and next steps.
Maintain division communication resources and digital platforms, including SharePoint sites, and support the development of materials that communicate division priorities and initiatives to internal and external audiences
Budget, Purchasing & Contract Administration
Serve as the cost center administrator for VPSI budget accounts.
Monitor expenditures, process invoices and expense reports, support purchasing activities, prepare purchase orders and travel requisitions, assist with budget tracking and reconciliation, and coordinate contract documentation and approvals to ensure timely processing and compliance.
Competencies/KSAs:
Mission, Vision & Values- Embraces the mission, vision and values of FRCC; understands the importance of the work that you do to support institutional goals.
Project Management- Manages multiple projects concurrently and ensures that contributors are on target to reach their goals.
Student & Employee Centeredness- Places students and employees at the center of your work. Adopts a philosophy that makes the ability to serve them the cornerstone of your work.
Inclusive Excellence- Contributes to a welcoming and respectful work environment where individuals feel valued, heard, and supported. Demonstrates cultural awareness, treats others with respect, and works effectively with people from a variety of backgrounds, experiences, and perspectives. Supports process and procedure improvement with an equity lens.
Communication- Communicate effectively, verbally and in writing, when speaking with individuals of different backgrounds; chooses words carefully and translates complex strategic initiatives into accessible messaging.
Relationship & Team Building- Strives to build positive and collaborative relationships with colleagues cross-functionally and with external stakeholders.
Initiative & Problem Solving- Effectively and successfully lead and implement projects and initiatives with minimal oversight. Proactively address daily challenges to develop positive solutions.
Leading from the Middle- Lea
