Job No: 542343
Work Type: Full-time
Location: PHOENIX
Categories: Accounting/Auditing
DEPT OF TRANSPORTATION Be a part of an innovative and collaborative team driving a safer transportation system for Arizona.
Accounting Specialist 2
Internal to Arizona State Government Only
Job Location:
FISCAL OPERATIONS
800 W. Washington Street, Suite 615
Phoenix AZ 85013
Posting Details:
Salary: $47,558.27 - $57,558.27
Anticipated Salary: $52,558.27 Grade: 18
Closing Date: July 23, 2026
Job Summary:
Provide Payroll services support by serving as the primary point of contact for employee and Agency payroll inquiries. Perform payroll and accounting functions including payroll amendments, direct deposits, federal and state tax processing, employee reimbursements, incentive payments, payroll reporting, travel reimbursement processing, ASRS ending payroll verifications, payroll communications, and employee time record approvals while delivering high-quality customer service.
This position may be available for remote work within Arizona (2 days per week in the office).
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Job Duties:
Serve as the primary point of contact for Payroll services by responding to employee and Agency inquiries, researching payroll issues, maintaining the payroll mailbox, answering phone and email inquiries, resolving customer concerns, and providing timely, accurate and professional customer service.
Utilizing automated accounting system (AZ360) to review time and attendance reports to determine payroll amendments. Process amendments, direct deposits, federal and state tax changes, and any payroll entries while ensuring compliance with payroll policies and procedures.
Utilizing automated accounting system (AZ360) to process merit and spot incentives, generate recurring payroll reports to support payroll operations, compliance and decision making. Audit and process or approve travel reimbursement Eforms, assist employees with travel inquiries, and ensure reimbursements are processed accurately and timely.
Process Arizona State Retirement System (ASRS) ending payroll verifications and compile required documentation to process.
Knowledge, Skills & Abilities (KSAs):
Knowledge of:
Fair Labor Standard Act (FLSA).
Payroll Policies and Statutes.
Above average Travel Policies and Statutes.
Generally Accepted Accounting Principles (GAAP).
Automated Accounting System.
Financial Reporting.
Microsoft (Excel, Word) and Google Workspace applications and general databases.
Skill in:
Analytical - To interpret financial data and correct errors.
Data entry- to record transactions in accounting system.
Strong research techniques.
Oral and Written Communication Skills to effectively communicate with other units/departments.
Effective communication with internal and external customers.
Accurately record data in accounting, payroll, and travel systems.
Interpret State and Federal Statutes and Policies.
Ability to:
To work well with others.
To professionally communicate with others.
To understand and anticipate constituent and stakeholder concerns.
Strong organizational and time management.
Complete tasks in a timely manner.
Organization and time management to make sure job responsibilities are completed in a timely manner.
Handle unexpected workloads effectively.
Understand and comply with State Rules, Policies and Statues.
Ensure data transactions entered in the Accounting, AZ360, and Travel software comply with applicable State and Federal Statutes, Policies and Rules.
Well versed in Travel reimbursements.
Pre-Employment Requirements:
This position requires driving or the use of a vehicle as an essential function of the job and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
The Arizona Department of Administration offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave program here (https://hr.az.gov/about/resources/family-leave-expansion) . For a complete list of benefits provided by The State of Arizona, please visit our benefits page (https://benefitoptions.az.gov/jobseekers)
Retirement :
Mandatory participation in the Arizona Retirement System (ASRS) is required.
Contact Us:
For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at srecruitment@azdot.gov or phone call at (602) 712-8188 option 2.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188 option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.
