Part Time - Temporary Administrate Assistant ONSITE ONLY

Adecco US, Inc. • Everett, WA • 1d ago

Adecco is helping their client in Everett, WA hire an experienced administrative assistant for a 6-8 month long assignment. This temporary, part-time role, working 3 day a week and a great opportunity for someone who enjoys keeping things organized, moving, and running smoothly. Reporting to the Lead Executive Assistant, this role provides executive administrative support, office coordination, and on-site event support. The ideal candidate is dependable, detail-oriented, and comfortable juggling multiple priorities while helping create a welcoming and well-run office experience for employees and visitors.

Top Priorities for Success

Provide dependable calendar and administrative support for the Chief Commercial Sales Officer

Help keep daily office operations organized, efficient, and well-supported

Support meetings, events, catering, and on-site logistics with a strong attention to detail

Partner with the Fun Committee to help bring employee engagement activities to life

Key Responsibilities

Executive Administrative Support

Manage and maintain executive calendars, helping prioritize schedules and keep meetings on track

Coordinate internal and external meetings, including room setup, travel details, meals, and logistics

Prepare, submit, and track expense reports accurately and on time

Handle sensitive and confidential information with professionalism and discretion

Office Operations & Administration

Check and process physical mail twice per month

Upload HR documents accurately and in a timely manner

Mail checks received through office mail to the appropriate recipients

Restock kitchen and office supplies on a weekly or bi-weekly basis to keep shared spaces ready for use

Maintain clean, organized, and welcoming shared office spaces

Monitor and order office and kitchen supplies as needed

Manage conference room scheduling and help ensure meeting spaces are available and prepared

Coordinate guest facility access and help create a positive visitor experience

Event & On-Site Support

Provide hands-on, on-site support for team meetings, company events, and employee engagement activities

Assist with catering orders, event coordination, setup, and breakdown

Partner with the Fun Committee to support planning, coordination, and execution of activities that help employees connect and engage

Maintain regular on-site presence to support office operations, meetings, and events

Experience & Qualifications

2+ years of administrative, office coordination, executive support, hospitality, or related experience preferred

Experience supporting executives or senior leaders, including calendar management, meeting coordination, and expense reporting

Background supporting office operations, employee events, catering, or shared workplace spaces is helpful

Familiarity with document upload systems, HR/office administration tools, or similar systems preferred

Comfort working in an on-site environment and supporting a variety of day-to-day needs as they come up

Key Skills

Strong organization, follow-through, and attention to detail

Clear, professional communication with employees, leaders, visitors, and vendors

Ability to manage multiple priorities and shift focus when needs change

Comfort handling confidential information with care and discretion

Proficiency with Microsoft Outlook, Teams, Word, Excel, and general office tools

Service-minded approach with a willingness to jump in and help where needed

Pay Details: $24.00 to $30.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the @type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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