Overview
Be inspired .Be rewarded. Belong. At Emory Healthcare.
At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoingmentorshipand leadership programs for all @types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide:
Comprehensive health benefits that start day 1
Student Loan Repayment Assistance & Reimbursement Programs
Family-focused benefits
Wellness incentives
Ongoing mentorship, development, and leadership programs
And more
Work Location: LaGrange, GA
Description
TheExecutiveAdministrative Assistant provideshigh-leveladministrativeandoperationalsupporttoexecutiveleadership.Thisrolemanagesexecutivecommunications,coordinatesschedulesandtravelarrangements,organizesmeetingsandevents,andoverseesadministrativeprocessestoensureefficientdepartmentoperations.
Thepositionservesasakeyliaisonbetweentheexecutiveandinternalorexternalstakeholders,exercisingindependentjudgment,discretion,andknowledgeoforganizationalpolicies.TheExecutiveAdministrativeManageralsosupportsdepartmentaloperationsbymanagingadministrativestaff,coordinatingbudgetsandreporting,andassistingwithpolicydevelopmentandimplementation.
RESPONSIBILITIES
Executive Support and Communication
Answerexecutivetelephones,screencalls,androuteinquiriestoappropriatestaffmembers.
Greetvisitorsprofessionally,assesstheirneeds,anddirectthemtoappropriatepersonnel.
Receiveandreviewincomingcorrespondence,respondingindependentlytoroutinemattersanddraftingresponsesforexecutivesignaturewhenappropriate.
Reviewoutgoingcorrespondenceforaccuracy,consistency,andcompliancewithorganizationalpolicies.
Serveasarepresentativeoftheexecutivewithintheorganizationandcommunicateexecutiveprioritieswhenappropriate.
Scheduling, Travel, and Meeting Coordination
Managecomplexexecutivecalendarsandprioritizeappointments,meetings,andschedulingrequests.
Arrangedomesticandinternationaltravelincludingitineraries,accommodations,andtransportation.
Prepareexpensereportsandtraveldocumentation.
Coordinatemeetingsandspecialevents,including:
Reservingmeetingspaceandfacilities
Arrangingaudiovisualequipmentandmaterials
Coordinatingspeakersandcateringservices
Preparingagendasandorganizingmeetinglogistics
Prepareexecutivesfordailymeetingsandactivities.
Mayfacilitateorchairmeetingsonspecificoperationalissuesandassistindevelopingactionplansandfollow-upitems.
Administrative Operations and Records Management
Developandmaintaindepartmentalfilingsystemsandadministrativeprocedures.
Retrieveandprovideinformationforinternalandexternalrequests.
Typeandpreparecorrespondence,reports,presentations,andmanuscripts.
Preparecharts,graphs,andpresentationmaterials.
Coordinatewithexternalpartnerssuchas@typesettersandpublishersforproductionofcommunicationmaterials.
Operatestandardofficeequipmentincludingcomputers,telephones,copiers,andrelatedtechnology.
Data Management, Reporting, and Budget Support
Gather,review,verify,andconsolidatedatafordepartmentalreportsandpresentations.
Designandgenerateroutineandad-hocreportsorstatisticalanalyses.
Supportdepartmentbudgetpreparationandmonitoringofbudgetvariances.
Forecastdepartmentalexpendituresandrecommendpurchaseofmajorequipment.
Authorizecertainexpenditureswithinapproveddepartmentalbudgets.
Staff Coordination and Administrative Leadership
Maysuperviseorcoordinatetheworkofclerical,secretarial,oradministrativestaff.
Assignanddistributeworkassignmentstoteammembers.
Participateintherecruitment,training,anddevelopmentofadministrativestaff.
Provideinputintoperformanceevaluationsandemployee-relatedactions.
Initiateandprocessemployeetransactionsafterappropriatereviewandapproval.
Assistwithresolvingemployeeconcernsanddeterminingappropriateactions.
Policy and Organizational Support
Interpretdepartmentalpoliciesandproceduresforstaff.
Communicateupdatestopolicies,procedures,anddepartmentalguidelines.
Reviewandrevisedepartmentalpoliciesandformsincompliancewithorganizational,state,andfederalregulations.
Identifywhennewpoliciesoroperationalproceduresareneeded.
Provideguidancetoemployeesandreferthemtoappropriatedepartmentsforinterpretationoforganizationalpolicies.
MINIMUM QUALIFICATIONS
Education
Bachelor'sdegreeinoneofthefollowingorarelatedfield:
BusinessAdministration
Communications
PublicAdministration
Orarelateddiscipline
Experience
Three (3)yearsofofficeadministration,seniorsecretarial,orrelatedexperience
Equivalent Experience
Seven (7)yearsofofficeadministration,seniorsecretarial,orrelatedexperiencemaysubstituteforabachelor'sdegree.
Technical Skills
Experienceusingpersonalcomputersoftwareapplicationssuchaswordprocessing,spreadsheets,andpresentationtools.
Positionsinthisclassificationmayrequiretheabilityto@typeorkeyboardatleast60accuratewordsperminute.
PHYSICAL REQUIREMENTS (MediumMax 25lbs): up to 25 lbs, 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 25 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks.
ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks.
Additional Details
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.
Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare's Human Resources at careers@emoryhealthcare.org . Please note that one week's advance notice is preferred.
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Division The Emory Clinic
Campus Location LaGrange, GA, 30240
Campus Location US-GA-LaGrange
Department TEC ESA CHC Admin
Job Type Regular Full-Time
Job Number 169912
Job Category Clerical & Administrative
Schedule 8a-5p
Standard Hours 40 Hours
Hourly Minimum USD $27.93/Hr.
Hourly Midpoint USD $34.03/Hr.
Emory Healthcare is an Equal Employment Opportunity employer committed to providing equal opportunity in all of its employment practices and decisions. Emory Healthcare prohibits discrimination, harassment, and retaliation in employment based on race, color, religion, national origin, sex, sexual orientation, gender identity or expression, pregnancy, age (40 and over), disability, citizenship, genetic information, service in the uniformed services, veteran status or any other classification protected by applicable federal, state, or local law.
