NY HELP Yes
Agency Education Department, State
Title Administrative Specialist 1, Administrative Specialist Trainee 1, Administrative Specialist Trainee 2, (NY HELPS) Box OSEA-288/60075
Occupational Category No Preference
Salary Grade 18
Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)
Salary Range From $66951 to $85138 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 9 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? Yes
County Albany
Street Address Office of Special Education and ACCES
VR Independent Living Center
City Albany
State NY
Zip Code 12234
Duties Description The New York State Education Department's (NYSED) Office of Special Education (OSE) is seeking candidates for an Administrative Specialist 1 position in the Albany VR Central Office. The duties of this position include, but are not limited to, the following:- Assist the IL Unit Manager in overseeing the statewide administration of ILC services across the 41 Independent Living Centers, 14 Statewide Systems Advocacy Network centers (including one SSAN coordination contract), one New York State Independent Living Council (NYSILC) contract, and nine Peer Services Project contracts which includes but is not limited to: the development of statewide policies and procedures, monitoring the implementation of each contract, timely completion of quarterly and annual reports, and integration of ACCES data reporting processes.- Review and analyze program reports for completeness and results; develop performance feedback for programs.- Conduct onsite data collection and case record management verification reviews of ILC field operations and provide technical assistance and prepare summary findings reports.- Review and coordinate necessary contract revisions until program contracts meet unit standards.- Review and prepare for approval the 41 ILC general operating contracts for the provision of State independent living services, 14 Statewide Systems Advocacy Network centers (including one SSAN coordination contract), one New York State Independent Living Council (NYSILC) contract, and nine Peer Services Project contracts. Also, help develop contract background materials, instruction, and format changes.- Respond to complaints and prepare correspondence upon request for supervisors' signature - Represent NYSED/ACCES-VR/IL Services Unit and the independent living philosophy at meetings, workshops, conferences, interagency activities, etc. as required - Assist the IL Unit Manager in the preparation of Requests for Proposals (RFP's) and required fiscal documentation necessary for IL Unit contracts.
Minimum Qualifications NY HELPS This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.NON-COMPETITIVE MINIMUM QUALIFICATIONS: To be considered for appointment through NY HELPS candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:- Administrative Specialist Trainee 1: Candidates must have a bachelor's degree or higher.- Administrative Specialist Trainee 2: Candidates must have a bachelor's degree or higher AND either: 1. One year of professional experience ; OR2. a Juris Doctor, master's or higher degree in a field related to the position being filled- Administrative Specialist 1: Candidates must have a bachelor's degree or higher AND either:1. Two years of professional experience, OR2. a Juris Doctor, master's or higher degree in a field related to the position being filled AND one year of professional experienceProfessional experience must be performing the duties of the full performance level position.All candidates that have taken and passed the most recent Professional Career Opportunities (PCO) exam are encouraged to apply.COMPETITIVE MINIMUM QUALIFICATIONS:Reassignment: Candidates must have one year of permanent competitive or 55b/c service as an Administrative Specialist 1.Section 70.1 Transfer to Administrative Specialist 1: Candidates must have one year of permanent competitive or 55b/c service in a title salary grade 16 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. Section 70.1 Transfer to Administrative Specialist Trainee 1: Candidates must have one year of permanent competitive or 55b/c service in a title salary grade 11 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. Section 70.4 Transfer to Administrative Specialist Trainee 1: Candidates may be eligible for nomination for transfer under Section 70.4 of the Civil Service Law to Administrative Specialist Trainee 1 if they are a current NYS employee with one year of permanent competitive or 55b/c service in a title salary grade 12 or higher AND have standing on the Public Administration Trainee Transition (PATT) or the Professional Career Opportunities (PCO) eligible list AND possess a bachelor's degree. Section 70.4 Transfer to Administrative Specialist 1: Candidates may be eligible for nomination for transfer under Section 70.4 of the Civil Service Law to Administrative Specialist 1 if they are a current NYS employee with one year of permanent competitive or 55b/c service in a title salary grade 16 or higher AND have standing on the Public Administration Trainee Transition (PATT) or the Professional Career Opportunities (PCO) eligible list AND possess a bachelor's degree. Section 52.6 Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title allocated salary grade 16 or higher eligible to transfer under Section 52.6 of the Civil Service Law. For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm55b/c Appointment: This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must possess a current 55b/c eligibility letter and the following minimum qualifications:- Administrative Specialist Trainee 1: Candidates must have a bachelor's degree or higher.- Administrative Specialist Trainee 2: Candidates must have a bachelor's degree or higher AND either: 1. One year of professional experience ; OR2. a Juris Doctor, master's or higher degree in a field related to the position being filled- Administrative Specialist 1: Candidates must have a bachelor's degree or higher AND either:3. Two years of professional experience, OR4. a Juris Doctor, master's or higher degree in a field related to the position being filled AND one year of professional experienceProfessional experience must be performing the duties of the full performance level position.It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
Additional Comments This will be a permanent, competitive appointment or a permanent, non-competitive appointment. For 55b/c appointment, candidates must possess the minimum qualifications, a current 55b/c eligibility letter and is subject to verification of applicant eligibility. Promotions and transfers may change appointees' negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Verification of degree and work experience will be required at the time of interview for all candidates. This position allows for the opportunity to telecommute up to 30% each bi-weekly pay period and is granted at the discretion of the supervisor and the appointing office. This position may be filled as a traineeship. The starting salaries for this position are outlined below. For current New York State employees, salary is based on the candidate's salary at the time of hire. Candidates appointed at the trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary. Current starting salaries:- $53,764 (Trainee 1- NS equated to SG-14)- $59,994 (Trainee 2- NS equated to SG-16)- $66,951 (Full Performance level SG-18)This position leads to a maximum salary of $85,138 based on annual performance advances and traineeship advances. For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.Federal law may impose additional requirements or restrictions regarding positions that receive federal funding.APPLICATION: Qualified candidates should send a resume and letter of interest by July 31, 2026 to OSEAJOBS@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (OSEA-288/60075) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.Interested in a job with New York State, but don't know where to start? Visit these links for information on working for New York State: - https://www.cs.ny.gov/jobseeker/ - https://www.cs.ny.gov/pio/publications/gettingajob.pdfGenerous benefits of working for New York State, including, but not limited to, the following:Holiday & Paid Time Off- Thirteen (13) paid holidays annually.- Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service. - Five (5) days of paid personal leave annually.- Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C. - Annual professional leave and educational leave opportunities for eligible staff.Health Care Benefits- Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.- Family dental and vision benefits at no additional cost.Additional Benefits- Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).- NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.- Paid Parental Leave for all employees and Paid Family Leave (M/C Only). - Public Service Loan Forgiveness (PSLF).- Eligibility for various life insurance options.
Some positions may require additional credentials or a background check to verify your identity.
Name Office of Human Resources Management
Telephone (518) 474-5215
Fax (518) 486-5631
Email Address OSEAJobs@nysed.gov
Address
Street NYS Education Department
89 Washington Avenue, OHRM, Room 528 EB
City Albany
State NY
Zip Code 12234
Notes on Applying Qualified candidates should send a resume and letter of interest by July 31, 2026 to OSEAJOBS@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (OSEA-288/60075) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.New York State Education Department (NYSED) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, gender identity, prior conviction records, prior arrests, youthful offender adjudications, or sealed records.
