COME JOIN THE PULASKI COUNTY TEAM!
PART-TIME ADMINISTRATIVE ASSISTANT
Pulaski County Public Safety is hiring a part-time Administrative Assistant to support the Public Safety
and Emergency Management offices. Duties include record auditing, answering phone calls, assisting
with onboarding and training, maintaining records, managing documents, coordinating supplies,
supporting finance tasks, and facilitating student internships. This position reports to the Executive
Assistant.
Office hours are typically, Monday thru Friday, 8:00 a.m. until 5:00 p.m. Anticipated work hours per
week will be ten hours; however, hours may increase or decrease based on need but shall not
exceed nineteen hours per week. The hourly range for this position is $16 - $20 and is
commensurate upon education and experience.
Educational Requirements: The ideal candidate should have a high school diploma or equivalent; an
Associates Degree is a plus. Proficiency in Microsoft Office and Adobe is required. Experience with
medical records, billing, or accounts payable is preferred.
Age Requirement: Individual must be at least 18 years of age
Please note that this position requires:
Pre-employment drug screening and alcohol testing
Fingerprinting per the Virginia Office of EMS
Background check
DMV Driving record check
Interested individuals may apply at the appropriate Nearest One Stop and /or apply
online at www.pulaskicounty.org. Full job descriptions for all positions are located on the website.
Pulaski County, VA is committed to providing reasonable accommodations to qualified individuals with
disabilities in accordance with the Americans with Disabilities Act (ADA). To request an
accommodation for disabilities, contact Human Resources at 540-994-2406. Individuals that require a
paper application should contact Kristin Rakes, HR Assistant at krakes@pulaskicounty.org or call 540-
994-2628.
Pulaski County, VA is committed to the principles of diversity and, in that spirit, seeks a broad
spectrum of candidates including women, minorities, persons with disabilities, and veterans. As an
Equal Opportunity Employer and certified Virginia Values Veterans (V3) organization, we are
dedicated to nondiscrimination in recruitment, selection, hiring, pay, promotion, retention or other
personnel action affecting employees or candidates for employment. All qualified applicants will
receive consideration for employment without regard to race, color, religion,
sex/gender/identity/sexual orientation, national origin, ethnic origin, disability or protected veteran
status.
This position will open until filled. The position was first advertised on 07/13/2026. To comply with
company policy, this position will remain posted for a minimum of 5 days
Department: Public Safety
Supervision Exercised: None
Supervision Received: Executive Assistant
Work is performed with minimal instruction and supervision. Employee will undergo a six-month
orientation period and will be evaluated at the end of the six-month term. Employee will be
evaluated annually thereafter.
Classification (FLSA): Non- exempt, Part Time
Age Requirement: Individual must be at least 18 years of age
REQUIRED TESTING/SCREENING, LICENSES, AND CERTIFICATIONS: Drug and Alcohol Testing,
Fingerprinting, Background Screening, current drivers license and Driving Record Required.
Alternate Essential OR Essential Employee: No
Residency Requirements: Not required.
Work Hours: Typically, Monday thru Friday, 8:00 a.m. until 5:00 p.m., as assigned. Anticipated
total working hours per week will be 10, but may increase or decrease based on need, not to
exceed 29 hours per week.
ESSENTIAL FUNCTIONS: The Administrative Assistant is responsible for day-to-day assistance of
the Administrative Offices of the Public Safety and Emergency Management Departments.
This position provides support by auditing records for accuracy and completeness; answeringand routing calls; assisting with employee onboarding, training, and development activities;
maintaining personnel, operational, and financial records in compliance with Virginia Records
Retention requirements; processing and securely managing documents and electronic files;
coordinating supply inventory and purchasing; supporting finance-related processes; and
facilitating student internship placements with regional educational institutions. Physical
presence on the job is required as this position is not suited for remote work.
JOB REQUIREMENTS: To perform this job successfully, an individual must be able to perform
each essential function satisfactorily. The requirements listed below are representative of the
knowledge, skill and/or ability required. Reasonable accommodations may be made to
enable an individual with disabilities to perform the essential functions. Employee must
successfully pass a drug test and background check.
RESPONSIBILITIES:
Audits patient care and records for completion and accuracy
Answers phones and routes call to appropriate recipients
Assists with training and development programs
Assists with employee onboarding
Inventories and orders supplies
Assists with finance processes as needed and directed
Assists with maintaining records and documents per the Virginia Records Retention Policy
Scans personnel information into electronic files
Processes forms and records, ensuring accuracy and completion, and maintains accurate
and secure file storage
Coordinates with regional educational institutions to schedule student internships
ADA REQUIREMENTS: This position primarily performs sedentary work and requires the ability to
communicate effectively in English, both verbally and in writing. Essential functions require the
ability to operate standard office equipment, review documents and electronic records, and
remain in a stationary position for extended periods. The employee may occasionally need to
move about the office, reach, handle, or manipulate office materials and equipment. Visual
acuity sufficient to review records and work on a computer is required. The position may
occasionally require lifting, carrying, or moving materials up to 25 pounds and occasionally up
to 50 pounds. Work is performed in a typical office environment with minimal exposure to
adverse environmental conditions.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge:
Knowledge of administrative practices, office procedures, and records management
principles
Knowledge of HIPAA regulations, confidentiality requirements, and health information
management standards
Knowledge of basic accounting principles and procedures related to data collection,
recordkeeping, and financial processes
Knowledge of applicable policies, procedures, and regulations governing EMS/public
safety administrative operations
Skills:
Skill in reviewing, organizing, and maintaining accurate records and documentation
Skill in analyzing information, identifying discrepancies, and ensuring completeness and
accuracy of data
Skill in communicating effectively, both verbally and in writing, with employees, the
public, and external partners
Skill in prioritizing tasks, managing multiple assignments, and meeting deadlines
Skill in using office equipment, computer systems, and electronic records management
systems
Skill in establishing and maintaining professional working relationships.
Abilities:
Ability to follow complex instructions, interpret guidelines, and apply established
