Administrative Assistant

Robert Half • Walnut Creek, CA • 2h ago

Description

We are looking for an Administrative Assistant to support daily office operations for a legal environment in Walnut Creek, California. This Long-term Contract position is ideal for someone who excels at keeping administrative workflows organized, managing multiple priorities, and providing dependable support across a busy office. The role involves handling document-heavy tasks, coordinating shared office resources, and helping maintain an efficient and well-organized workplace.

Responsibilities:

Manage large volumes of office documents by copying, scanning, assembling, and binding materials with accuracy and attention to deadlines.

Oversee incoming and outgoing mail, including sorting deliveries, preparing shipments, and coordinating receipt of packages.

Prepare conference rooms for meetings by arranging spaces in advance and restoring them afterward for the next use.

Track office supply levels, maintain organized storage areas, and submit replenishment orders when inventory runs low.

Work with external service providers to obtain supplies and schedule maintenance or support for office equipment.

Use standard office machines and address basic operational issues to keep daily administrative activities moving smoothly.

Provide general administrative support across the office, including receptionist-style assistance, inbound call handling, and data entry tasks.

Help maintain an orderly office environment by supporting routine coordination needs and assisting with day-to-day administrative functions.

Requirements

Qualifications:

Previous experience in an administrative assistant, office support, or receptionist-focused role.

Ability to manage document processing tasks efficiently in a fast-paced, high-volume setting.

Strong organizational skills with the ability to handle multiple assignments and changing priorities.

Comfortable answering inbound calls and providing attentive front-office support.

Proficiency with data entry and standard administrative office procedures.

Ability to operate common office equipment and resolve minor technical or equipment-related issues.

Strong communication skills and a dependable, team-oriented approach to daily work.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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