Executive Administrative Assistant

Mom's Meals • Dallas, TX • 2h ago

We are seeking a highly organized and proactive Executive Administrative Assistant to provide high-level administrative support to senior executives. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with the utmost discretion. The ideal candidate is resourceful, efficient, and capable of juggling multiple priorities in a fast-paced environment.

This position will travel to our Ankeny, IA headquarters 25% of the time with occasional periods of up to 50%. There is one opening but posting in multiple cities for greater reach.

Benefits

Our employees enjoy a generous package of benefits that we are thrilled to provide, and feel is part of what makes us different as an employer. We value our team members, and this is one way we can show it.

Benefits include:

-PTO, holiday pay and holiday of choice

-401(k) match

-Life insurance

-Short-term disability

-Health, dental and vision insurance

-Maternity/paternity leave

-Health savings account (HSA)

-Flex spending accounts (FSA) - health and dependent

Position Responsibilities may include, but not limited to

Manage executives' calendars, schedule meetings, appointments, and travel arrangements

Prepare and edit correspondence, communications, presentations, and other documents

Coordinate and manage executive communications, including taking calls, responding to emails, and interfacing with clients

Organize and maintain files, records, and documentation (physical and digital)

Facilitate smooth communication between the executive and internal departments or external partners

Track and follow up on projects, action items, and deadlines

Arrange logistics for meetings, events, and conferences

Handle confidential documents ensuring they remain secure

Prepare reports and briefings for meetings

Assist with personal tasks and errands, when necessary

Required Skills and Experience

High school diploma or GED

5+ years' executive administrative assistant experience

Proven experience as an executive assistant, administrative assistant, or similar role

Excellent organizational and time management skills

Outstanding written and verbal communication abilities

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools

Ability to multitask and prioritize tasks with minimal supervision

Discretion and confidentiality are essential

Physical Requirements

Repetitive motions that include the wrists, hands and/or fingers

Sedentary work that primarily involves sitting, remaining in a stationary position for prolonged periods

Visual perception to perform job including peripheral vision, depth perception, and the ability to adjust focus

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

apply for this job (https://jobs.lever.co/momsmeals/5bea6da1-c7c8-41a8-b06e-68ea55d4eee8/apply)

Job Category: Corporate - Executive

Job Type: Full-Time, Hybrid

Location Type: Hybrid

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