Junior Administrative Assistant

KIHO MILITARY ACQUISITION CONSULTING, INC. • Layton, UT • 2h ago

Expertise and Functions Perform administrative and office staff management functions, including: Scheduling and appointment management using Microsoft Outlook or equivalent tools) Answer the telephone and take messages as needed Word processing, suspense and task tracking Develop and conduct file plans Other administrative activities as required Work independently with little supervision Prepare office related communications Take delivery of mail and couriered packages, process shipping request, ship packages/equipment Prioritize work and adhere to strict timelines for submission of reports/contract deliverables Assist with tracking Contract Data Requirements List (CDRL) deliverables from preparation through approval while keeping stakeholders informed Review, submit, and file reports, spreadsheets, agreements for consistency and accuracy in accordance with policies, directives, regulations, and guidance while maintaining configuration control of documents Obtain, document, orga nize, and prioritize quotes from vendors for materials, tooling, equipment and supplies as requested by leadership team Create and assist with Purchase Requests Manage a corporate credit card supporting leadership team purchasing requests Assist with coordinating lodging, hotel, rental car, airfare, and other travel arrangements for teams Other duties as assigned

Requirements

Education/Training (both required and desired):

High School diploma required

Associate's Degree in managerial field desired

Experience:
2+ years of experience supporting management personnel

Experience supporting management personnel within the DoD preferred

Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel required

Excellent communication skills and interpersonal skills talking to customers, vendors, and stakeholders

Excellent customer service attitude, customer service experience a plus

Ability to multi-task and prioritize

Proficiency in Government policies and procedures regarding correspondence, staff packages, suspense tracking, travel, file plans, and timecards preferred

Security:
Must be a US citizen

Ability to obtain a security clearance may be required

Physical Requirements:

Prolonged periods sitting at a desk and using computer screens

Frequent wrist, hand, and finger movements using a keyboard, mouse, and handwriting

Must be able to lift up to 20 pounds at times

Benefits

Health Care Plan (Medical, Dental & Vision)

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary & AD&D)

Paid Time Off (Vacation, Sick & Public Holidays)

Short Term & Long Term Disability

Training & Development

Wellness Resources

Salary:

The projected salary range for this position is $18 - $22 per hour. This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range.

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