Job Title: Administrative Assistant / Receptionist
Job Description
This Administrative Assistant / Receptionist role provides essential office support by managing front-desk reception, handling communications, and maintaining accurate records and files. The position serves as a central point of contact for customers, employees, and visitors, ensuring that information flows smoothly throughout the organization. The Administrative Assistant / Receptionist also supports office operations by processing documents, maintaining databases, and assisting with mail, inventory, and general clerical tasks.
Responsibilities
Serve as a primary point of contact by communicating with customers, employees, and other individuals to answer questions, provide information, and address complaints in a professional manner.
Answer telephones promptly, direct calls to the appropriate individuals or departments, and take accurate messages when necessary.
Compile, copy, sort, and file records of office activities, business transactions, and other documentation to maintain organized and accessible records.
Compute, record, and proofread data and other information such as records, reports, and forms to ensure accuracy and completeness.
Maintain and update filing systems, inventory records, mailing lists, and database systems to support efficient office operations.
Handle incoming and outgoing mail, including sorting, distributing, and preparing documents and materials for delivery.
Assist with basic office services such as sorting checks, keeping payroll-related records, and taking inventory as needed.
Move, lift, and carry boxes weighing up to approximately 50-70 pounds and place them on carts or designated storage areas when required.
Maintain confidentiality of sensitive information and handle records and communications with discretion.
Support general clerical and administrative tasks as assigned to ensure smooth day-to-day office operations.
Essential Skills
Strong verbal and written communication skills to interact effectively with customers, employees, and other stakeholders.
Proven ability to multi-task and manage multiple responsibilities in a busy office environment.
Demonstrated customer service skills with a professional and courteous approach.
Effective interpersonal skills to build positive working relationships with colleagues and visitors.
Ability to work independently with minimal supervision and manage one's time effectively.
Ability to keep information organized, accurate, and confidential.
Previous experience using computer applications such as Microsoft Word, Excel, and PowerPoint.
High school diploma or GED.
Minimum of 5 years administrative and/or customer service-related experience.
Additional Skills & Qualifications
Experience providing clerical and administrative support in an office or reception environment.
Experience in handling office records, business transactions, and document management.
Familiarity with maintaining mailing lists, inventory records, and basic database systems.
Comfort with lifting and moving boxes and materials as part of office services duties.
Attention to detail when computing, recording, and proofreading data and reports.
Reliability and professionalism in representing the office to customers, employees, and visitors.
Work Environment
This role operates in a professional office environment with a strong focus on reception and administrative support. The Administrative Assistant / Receptionist works primarily at a front desk or office workstation, using standard office equipment and computer applications such as Microsoft Word, Excel, and PowerPoint throughout the day. The position involves frequent telephone and in-person interaction with customers, employees, and visitors, as well as regular handling of paper files, mail, and office records. The role may require periodically lifting and moving boxes weighing approximately 50-70 pounds and placing them on carts or in storage areas. Work hours typically align with standard office business hours, and attire is expected to be professional and appropriate for an office and reception setting.
Job Type & Location
This is a Contract position based out of New York, NY.
Pay and Benefits
The pay range for this position is $26.00 - $27.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New York,NY.
Application Deadline
This position is anticipated to close on Jul 17, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
