Administrative Assistant

Robert Half • Randolph, NJ • 2h ago

Description

A growing, family-owned company is seeking an organized and proactive Administrative Assistant to support daily office operations and company leadership. This is a highly visible role that offers a mix of office administration, executive support, vendor coordination, and project assistance.

The ideal candidate is professional, detail-oriented, adaptable, and enjoys being the go-to person who helps keep an office running smoothly.

Responsibilities

Manage day-to-day office operations and administrative activities

Serve as the primary point of contact for vendors, service providers, and insurance brokers

Coordinate and assist with annual commercial insurance renewals and related documentation

Maintain Certificates of Insurance (COIs) and other business records

Order office supplies and oversee facility-related needs

Answer incoming calls, emails, and correspondence

Welcome visitors and provide professional front-office support

Coordinate calendars, meetings, appointments, and travel arrangements

Provide executive and personal assistant support to the Owner

Assist with company events, special projects, and operational initiatives

Maintain organized files, records, and administrative documentation

Prepare reports, track projects, and support leadership as needed

Handle confidential information with discretion and professionalism

Requirements

3+ years of administrative, office management, executive assistant, or related experience

Strong organizational and multitasking skills

Excellent verbal and written communication abilities

Proficiency with Microsoft Office Suite

Experience coordinating with vendors and managing business documentation preferred

Ability to work independently and prioritize multiple responsibilities

Professional demeanor with a customer-service mindset

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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