Senior Administrative Assistant (Hybrid - Boston, MA)

M&T Bank • Boston, MA • 2h ago

Overview:

We are seeking a highly organized, proactive, and career-driven Senior Administrative Assistant to provide exceptional support in our Boston office. This role goes beyond traditional administrative duties - it's about being a trusted partner who helps streamline operations, manage priorities, and ensure the leaders you support can focus on strategic initiatives. If you thrive in a fast-paced corporate environment, enjoy problem-solving, and take pride in anticipating needs before they arise, this is the opportunity for you.

What You'll Do:

Calendar & Email Management: Act as a gatekeeper for executive calendars and inboxes. Prioritize meetings, flag urgent emails, and ensure smooth scheduling.

Travel & Expense Coordination: Arrange domestic travel and handle expense reporting with accuracy and timeliness.

Project & Event Support: Coordinate town halls, volunteer events, and special projects-including logistics, communications, and vendor coordination. Occasionally assist with local marketing events, such as providing on-site support for client gatherings (e.g., holiday parties) to ensure smooth execution.

Executive Support: Prepare presentations, meeting agendas, and correspondence. Occasionally respond or send communications on behalf of executives.

Team Engagement: Help executives stay connected with their teams by tracking birthdays, work anniversaries, and other milestones.

Operational Assistance: Manage access requests, time-off tracking, and other administrative processes.

Daily Collaboration: Partner closely with executives to review upcoming priorities, meetings, and deliverables.

Education and Experience Required:

Associate's degree, or equivalent work experience.

4+ years of progressive administrative support experience, preferably supporting executives.

What We're Looking For:

Experienced Career Admin: Proven success supporting senior leaders in a corporate setting.

Proactive Problem Solver: Anticipates needs, identifies solutions, and takes initiative without waiting for direction.

Organizational Expert: Skilled in managing complex calendars, email prioritization, and multiple projects simultaneously.

Detail-Oriented & Reliable: Strong attention to detail for expense reporting, travel arrangements, and event planning.

Tech-Savvy: Comfortable with the Microsoft Office Suite and other productivity tools.

Relationship Builder: Professional, approachable, and committed to helping executives lead effectively.

Growth Mindset: Eager to learn and grow within the organization.

Work Model/Office Location:

This is a hybrid position requiring four days in office per week.

Eligible candidates must live within commuting distance to 115 Federal Street, Boston, MA 02110.

Total Compensation:

Competitive hourly rate

Paid time off starting at 4 weeks per year, plus 12 paid federal holidays per year.

Medical, dental, and vision benefits.

401k match up to 5%.

Various options for tuition assistance, paid parental and adoption leave, stock purchase, wellness and employee discounts.

Receive 40 hours per year of volunteer time with an organization of your choosing (get paid to give back!).

And more.

M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $23.84 - $39.74 Hourly (USD). The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation.

Location

Boston, Massachusetts, United States of America

M&T Bank Corporation is an Equal Opportunity/Affirmative Action Employer, including disabilities and veterans.

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