Administrative Assistant - CEMA Finance & Contracts

BAE Systems • Merrimack, NH • 4h ago

Job Description

We are seeking a highly organized and motivated Administrative Assistant to provide comprehensive administrative support to the CEMA Finance and Contracts Directors . The ideal candidate will be a proactive problem-solver with excellent communication skills and strong attention to detail. This position will be responsible for providing specialized administrative support for a variety of duties and tasks, as well as day-to-day coordination of meetings and travel.

Primary duties and responsibilities:

Maintain the Finance and Contracts Directors calendars, arrange meetings and appointments, including coordination with other business administrative staff on executive calendars.

Manage travel arrangements, expense reporting and procurement card reconciliation.

Coordinate, facilitate and provide support for various meetings and events.

Manage meeting and event logistics and connections, including catering.

Communicate with executives, administrative and management to gather and convey relevant information.

Maintain and track action items through completion.

Assist with special projects as assigned.

Required Education, Experience, & Skills

Prior experience working as an Administrative Assistant in corporate setting

Experience in coordinating, facilitating, and supporting meetings, and events

Experience managing schedules and calendars for executive leadership with complex time commitments

Proactive approach to problem-solving, highly organized, and detail-oriented

Robust ability to multi-task and prioritize daily workload ensuring tasks and deadlines are met

Proficiency in Microsoft Office applications: Teams, Word, Excel, PowerPoint, and Outlook

Proficient verbal and written communications skills

Preferred Education, Experience, & Skills

A thorough understanding of business practices, procedures, and the ability to interface well with all levels of management

Pay Information

Full-Time Salary Range: $63454 - $101526

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other @types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

Administrative Assistant - CEMA Finance & Contracts

127288BR

EEO Career Site Equal Opportunity Employer. Minorities . females . veterans . individuals with disabilities . sexual orientation . gender identity . gender expression

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