UT MD Anderson is seeking a skilled Administrative Assistant to support GU Medical Oncology. The Administrative Assistant role is essential in ensuring efficient operations by performing routine administrative duties that require judgment within general guidelines. The Administrative Assistant will engage in problem solving, reasoning, independent decision-making, and clear communication to support departmental efficiency and productivity.
UT MD Anderson is a leading institution focused on cancer care, research, education, and prevention. The Administrative Assistant at UT MD Anderson contributes to a high-performing environment by supporting faculty and departmental functions that advance the mission of improving patient outcomes and scientific discovery.
The ideal candidate for the Administrative Assistant role will demonstrate strong organizational, communication, and analytical skills, with the ability to manage competing priorities, and support faculty operations.
Why Us?
The Administrative Assistant role at UT MD Anderson offers the opportunity to directly support faculty and departmental operations that drive life-saving research and patient care. This position promotes professional growth through meaningful responsibilities, collaboration across teams, and a structured environment that supports work-life balance.
Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.
Responsibilities
Faculty & Management Support
Provide administrative support to assigned faculty ensuring daily operational needs are met
Manage faculty calendars and proactively communicate scheduling conflicts
Maintain current curriculum vitae, biosketches, and support information within FIS
Monitor and maintain faculty licensing (TMB, DEA, ACLS, BLS, memberships) and update Outlook tracking and files
Prepare and coordinate travel in Concur, including itineraries, meetings, reimbursements, and expense reports
Submit and maintain extramural and PTO leave in WebSchedule
Coordinate blocked clinic requests to prevent overlap between administrative and clinical commitments
Support grants team by providing data for timely institutional and governmental submissions
Provide confirmation and status updates for completed requests
Administrative & Communication Support
Compose formal and informal correspondence and prepare departmental documents
Create, edit, and format presentations for faculty and leadership
Assist with manuscript submissions according to journal requirements
Organize and disseminate information clearly to internal and external stakeholders
Use independent judgment to analyze information and determine appropriate solutions
Process confidential paperwork and maintain accurate records
Departmental Operations
Provide telephone coverage by answering calls, routing inquiries, and taking messages
Sort and distribute departmental mail and email communications
Provide general administrative support to department staff as assigned
Assist employees and vendors with navigation, directions, and meeting coordination
Support departmental projects and ad hoc assignments
Meetings, Events & Logistics
Arrange conferences including room reservations, catering, and equipment setup
Prepare shipping materials such as FedEx air bills and coordinate package pickups
Support departmental package distribution and logistics coordination
Financial & Compliance Support
Assist finance team with reconciliation of faculty PRS-related expenses
Review and format documents such as letters of recommendation, support letters, and patient communications
Other duties as assigned.
EDUCATION:
Required: High School Diploma or Equivalent
Preferred: Bachelor's Degree
EXPERIENCE:
Required: Four years administrative/secretarial experience. No experience required with preferred degree.
Preferred: Experience in Outlook and scheduling is preferred; Administrative skills/background.
OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.
The University of Texas MD Anderson Cancer Center offers excellent https://www.utsystem.edu/offices/employee-benefits/ut-retirement-program/voluntary-retirement-programs, tuition benefits, educational opportunities, and individual and team recognition.
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
Requisition ID: 181879
Employment Status: Full-Time
Employee Status: Regular
Work Week: Days
Minimum Salary: US Dollar (USD) 41,000
Midpoint Salary: US Dollar (USD) 51,000
Maximum Salary : US Dollar (USD) 61,000
FLSA: non-exempt and eligible for overtime pay
Fund Type: Hard
Work Location: Hybrid Onsite/Remote
Pivotal Position: No
Referral Bonus Available?: No
Relocation Assistance Available?: No
LI-Hybrid
