``JOB TITLE: Hospital Transitions Coordinator
REPORTS TO (JOB TITLE): VP of Business Operations
JD COMPLETED BY (NAME):
SUMMARY OF JOB PURPOSE AND FUNCTION:
Coordinate the centralized planning and execution of new hospital openings, relocations, consolidations,
closures, and remodels by aligning field teams, CTS, and MVH through standardized processes, accurate
documentation, and proactive communication. Ensure the efficient and principled use of equipment and
materials across assigned markets to prevent waste and support operational readiness. Prepare field and
hospital leaders to plan and deliver orientation and onboarding by coordinating facilities, safety, and logistical requirements. Drive continuous improvement through feedback loops, data-driven insights, and regular communication regarding progress and risks to appropriate stakeholders informed of progress and risks.
ESSENTIAL RESPONSIBILITIES AND TASKS
Essential Responsibility/Task
% of Time
Coordinate hospital transitions: Lead and coordinate cross-functional logistics for new hospital openings, relocations, consolidations, closures, and remodels by aligning field teams, CTS, MVH, vendors, and other stakeholders through standardized planning, scheduling, and communication.
40%
Manage facilities, equipment, and inventory readiness: Ensure accurate planning, ordering, installation, transfer, and tracking of equipment, furniture, supplies, and facilities work by partnering with vendors, Commercial, construction managers, and field leaders to support operational readiness and minimize waste.
5%
Oversee coordination across cross-functional groups to align staffing plans for hospitals throughout transition periods, addressing both front-end and back-end staffing needs.
5%
Oversee vendor and installation activities: Serve as the primary liaison between vendors, installation teams, and internal partners to confirm scope, timelines, quality, and resolution of open issues related to facilities, inventory, IT, and equipment.
5%
Ensure smooth execution of training and orientation activities by organizing logistics, preparing resources, and supporting leaders throughout the process.
5%
Administer facilities and safety onboarding processes: Coordinate facilities-related onboarding tasks such as access control, workspace readiness, badging, signage, and safety requirements, and monitor completion of facility, safety, and compliance readiness for new and transitioning hospitals.
5%
Maintain accurate records and project documentation: Manage complete and up-to-date project documentation, ensuring clear records that support audits, reporting, and operational continuity.
20%
Drive continuous improvement and feedback loops: Actively gather feedback from field, hospital, and cross-functional partners to identify process gaps, share best practices, and contribute to ongoing improvements in hospital transition and onboarding workflows.
5%
Provide responsive operational support and escalation: Deliver timely, service-oriented support to field and hospital teams, proactively communicating risks, changes, and progress, and escalating issues when appropriate.
5%
Partner with construction managers to ensure timelines are accurate and communicated to all parties responsible
5%
Total % of Time (should equal 100%) *Actual % of time may vary by location
10 0%
EDUCATION/EXPERIENCE
Education/Experience
Required
Preferred
DEGREE* (specify)
High School Education
Associate's Degree in business/real estate/project management
TYPE & YEARS OF EXPERIENCE
3 years of experience in administrative support, facilities coordination or onboarding
Experience in multi-unit real estate management, project management.
CREDENTIAL/LICENSE/
CERTIFICATION
PMP preferred
COMPUTER PROFICIENCY
LANGUAGE PROFICIENCY
OTHER (describe)
*All degrees will be deemed "or equivalent combination of education and experience" unless absolutely required to do the job (i.e., DVM degree for Veterinarian, Law degree for Attorney, etc.).
PREFERRED SKILLS AND QUALIFICATIONS
Requires critical thinking skills and decisive judgement.
Adherence to safety protocols and use of personal protective equipment (PPE) as required.
Excellent interpersonal, organizational, prioritization of work, and problem-solving skills.
Requires in-depth skills and knowledge of the specialized concepts, practices, and procedures in the
areas of specialization and leverages that knowledge to take appropriate action.
Strong project management capabilities
Ability to communicate across all levels of the organization
CORE COMPETENCIES (Please select 4-5 competencies from the list below that are linked to the key responsibilities and to be successful in day-to-day work)
Organizational Savvy
Communicates Effectively
Action Oriented
Fostering Effective Relationships
WORKING CONDITIONS
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of the personnel so classified.
VCA is committed to a diverse work environment in which all individuals are treated with respect and dignity. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, creed, sex, age, disability, genetic information, marital status, citizenship status, sexual or affectional preference, or gender identity or expression, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant or associate will be penalized as a result of such a request. We are an Equal Opportunity Employer and a Drug Free Workplace.
If you are a current associate, you will need to apply through our internal career site. Please log into Workday and click on the Jobs Hub app or search for Browse Jobs.
Benefits: We offer competitive compensation along with a comprehensive benefits package, including medical, dental, vision and paid vacation/sick days, 401(k), generous employee pet discounts and more!
The information in this position description indicates the general nature and level of work to be performed. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. Management reserves the right to revise the job description or require that other tasks be performed when the circumstances of the job change (for example, emergencies, change in personnel, workload, or technical development)
We are proud to be an Equal Opportunity Employer - Veterans / Disabled. For a complete EEO statement please see our career page at vcacareers.com
