Administrative Specialist I - Health Department

Pima County Government • Tucson, AZ • 2d ago

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/7516462

Job Description Summary

Department - Health

Job Description

Job Type: Classified

Job Classification: 5754 - Administrative Specialist I

Salary Grade: 6

Pay Range

Hiring Range: \$21.76 - \$25.56 Per Hour

Pay Range: \$21.76 - \$29.36 Per Hour

Range Explanation:

Hiring Range is an estimate of where you can receive an offer. The

actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Pay Range is the entire compensation range for the position.

THIS IS A GRANT-FUNDED POSITION ENDING NOVEMBER 2027.

Join the Pima County Health Departments Emergency Mitigation and Preparedness Division and help power the front line of community resilience. In this role, youll support dynamic projects that strengthen our countys ability to prepare for and respond to emerging challenges. Every day brings new opportunities to collaborate, problem-solve, and make a meaningful impact. If youre looking for an administrative position with purpose, energy, and real community impact, this is the place to be.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.

Coordinates unit activity with other departmental sections/divisions

and other County departments or outside agencies directly or through assigned staff, and acts as an internal departmental coordinator for support activities such as personnel, purchasing, payroll, or program specific functions;

Responds to public and staff inquiries and provides information or

resolves problems which require explanation or application of departmental or program rules and policies, or refers questions to appropriate staff;

Represents unit/department on various committees and working groups

and may be granted authority to commit unit/department support to issues;

Coordinates, schedules and organizes unit, program, or departmental

calendars and meetings;

Leads and participates in the preparation and processing of

accounting documentation such as requisitions, purchase orders, claims and fund transfers;

Creates, maintains, and/or directs the maintenance of specialized

databases including inputting and retrieving data and producing complex computer-based reports;

Coordinates and monitors standard departmental Intergovernmental

Agreements (IGA), contracts, and other obligatory agreements with affected agencies, contractors and service providers;

Researches, compiles and performs initial analysis of information,

and prepares routine, recurring and special reports, correspondence, memoranda, personnel forms, operations manuals and other documents for supervisory review and approval;

Compiles and summarizes statistical and operational data, and

prepares periodic and special reports;

Compiles information utilized in unit budget preparation, monitors

miscellaneous expenditures, and reports to supervisor on program budget activities;

Conducts and documents confidential or sensitive inquiries for

management and maintains appropriate security and confidentiality of information encountered or created;

Establishes and maintains specialized reference files and referencematerials.

Minimum Qualificataions:

**Associates Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment.

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