Overview
Manage and maintain all direct federal awards issued to the College. Review and approve all pass-through federal award invoices and expenditure reports for compliance with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), codified at 2 CFR 200. Responsible for approving expenditure based on the Terms and Conditions of awards. Approve subcontract recipient invoices based on actual and expected expenditures. Provide analysis on accounting activity to Principal Investigators (PIs) and Administrators. Perform accounting transactions, including creating and submitting monthly, quarterly, and semi-annual financial reports of grant activity to funding agencies. Assist with financial projects as requested. Serve as liaison to funding agencies on behalf of the College. Communicate with PIs and administrators regarding agency regulation, college policies and procedures. Create the template for which all other grant accountants monitor transactions, prepare reports, and manage data. This role is responsible for planning and tracking of all federal expense reports for both direct federal and pass-through federal awards.
Responsibilities
Review and approve, if appropriate, grant expenditures submitted by Principal Investigators including Purchase Orders, electronic personnel action forms (E-PAFs), Travel Expense Reports, and Petty Cash Vouchers.
Prepare and submit expenditure reports and vouchers to funding agencies as outlined in the Terms and Conditions of awards.
Prepare and submit invoices to funding agencies as outlined in the Terms and Conditions of awards.
Approve subcontract recipient invoices based on actual and expected expenditures.
Maintain FFATA reporting requirements for all subrecipient contracts.
Review and approve our federal pass-through invoices and expenditure reports.
Prepare journal entries to support E-PAFs and other payroll adjustments.
Prepare financial analysis of accounts as requested by the Principal Investigators to assist with management of award.
Prepare quarterly analysis of all employees paid over the federal salary cap.
Maintain a standardized report for over-the-cap effort analysis based on percentage distribution.
Quarterly review of all Time and Effort reports for both direct federal and pass-through federal accounts.
Prepare chart of account maintenance forms to open/change/close accounts.
Create and edit all electronic forms used by the department.
Maintain an electronic filing system for all federal grants and contracts. The federal filing system is replicated for all grant @types.
Provide additional support to pass-through federal awards.
Other duties/projects as assigned.
Qualifications
Baccalaureate Degree in accounting or finance. Prior knowledge of grant administration; proficiency with accounting software; good communication skills.
Proficiency in Microsoft Office including Word, Excel and Outlook.
Able to perform financial analysis of budget/revenue/expenditures.
Equipment operation: Computer, scanner, copier, fax.
1-year of related experience managing post-award federal grants required.
Minimum Salary
USD $42.69/Hr.
Maximum Salary
USD $43.26/Yr.
New York Medical College offers a comprehensive benefits package for full-time employees* which includes:
Full range of Health Plans
Medical Plans (choice of EPO, PPO, High Deductible HSA)
Flexible Spending Accounts (FSA)
Dental Plans (PPO & HMO) and Vision Plan
Dependent Care and Transit Programs
Life Insurance, AD&D and Voluntary Supplemental Life Insurance
Short-term and Long-term disability programs
Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
New York Medical College Tuition Exemption Program for eligible employees, their spouse and dependent children
Legal plan
Employee Assistance Program
Early-Release Fridays (October - March)
Generous Paid Time Off
Vacation, Sick Leave, Personal Leave
Annual Holiday Schedule
*Members of the 1199 SEIU and 32BJ unions may participate in some of NYMC's voluntary benefits, but they participate in separate Health and Welfare benefit programs.
New York Medical College (NYMC), a member of Touro University, is a health sciences College whose purpose is to educate clinical and public health professionals as well as researchers, to conduct biomedical and population-based research. Through its faculty and affiliated partners, the College engenders a diverse and inclusive community that promotes an atmosphere of excellence, scholarship and professionalism.
Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.
Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.
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Job Locations US-NY-Hawthorne
Requisition ID 2026-13362
Position Type Full-Time
Schedule Shift 1
Hours Per Week 35
Travel 10%
Category Finance
FLSA Status Non-Exempt
