Administrative Support

Aston Carter • Des Plaines, IL • 2h ago

Description

A Construction Company in Des Plaines is seeking a highly organized and proactive Administrative Assistant to support daily office operations and assist project teams, leadership, and field personnel. This individual will play a critical role in ensuring smooth communication, accurate documentation, and efficient administrative processes within a fast-paced construction environment.

The ideal candidate thrives in a deadline-driven setting, can manage multiple priorities simultaneously, and enjoys being the go-to person for keeping operations organized and moving forward.

Provide administrative support to project managers, estimators, superintendents, and company leadership.

Answer phones, greet visitors, and manage incoming correspondence.

Prepare, maintain, and organize project files, contracts, permits, submittals, and other construction documentation.

Assist with bid packages, project closeout documents, and compliance paperwork.

Coordinate meetings, travel arrangements, and company events.

Track purchase orders, invoices, subcontractor documentation, and certificates of insurance.

Maintain office supplies and coordinate vendor relationships.

Support onboarding paperwork for new hires and subcontractors.

Take meeting notes and distribute action items.

Assist with scheduling and calendar management.

Qualifications

Required

3-7+ years of administrative, office support, executive assistant, or project coordination experience.

Proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams).

Strong organizational and multitasking abilities.

Excellent written and verbal communication skills.

Ability to prioritize competing deadlines with minimal supervision.

High attention to detail and accuracy.

Professional demeanor and customer-service mindset.

Preferred

Experience within construction, engineering, architecture, manufacturing, or contractor environments.

Familiarity with construction documentation, purchase orders, subcontractor agreements, RFIs, change orders, or project schedules.

Experience supporting multiple managers or departments simultaneously.

Associate's or Bachelor's degree preferred but not required.

Experience with ERP, accounting, or project management software (Viewpoint, Procore, Sage, CMiC, etc.).

Ideal Candidate

The successful candidate will:

Be a self-starter with a "roll-up-your-sleeves" attitude.

Enjoy supporting a variety of projects and personalities.

Be comfortable working in a fast-paced construction culture.

Demonstrate professionalism, discretion, and strong follow-through.

Have the flexibility to adapt as business needs change.

Job Type & Location

This is a Contract to Hire position based out of DES PLAINES, IL.

Pay and Benefits

The pay range for this position is $30.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in DES PLAINES,IL.

Application Deadline

This position is anticipated to close on Jul 24, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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