Corporate Meetings & Events Planner (Temporary)

ICONMA, LLC • United States, United States • 1d ago

Our Client, a Material Engineering company, is looking for a Corporate Meetings & Events Planner (Temporary) for their Santa Clara, CA location. Responsibilities:

Partner with internal stakeholders and cross-functional teams to plan and execute business objectives

Manage detailed project plans, timelines, deliverables, and event production schedules

Coordinate end-to-end event logistics, including venue coordination, catering, audiovisual, production registration, and attendee communications

Manage relationships with external vendors, agencies, hotels, and service providers

Support executive meetings, including VIP attendee management and onsite event execution

Develop event budget estimates and maintain budget tracking, forecasting, reconciliation, and reporting

Partner with facilities, communications, production, and other internal teams to ensure event delivery

Support in-person, virtual, and hybrid event experiences as required

Maintain event documentation, planning tools, and operational processes

Conduct post-event evaluations and identify opportunities for improvement and scalability

Follow established processes and best practices to ensure consistency, repeatability, and operational excellence

Requirements:

5+ years of corporate meetings and events experience

Proven experience planning and executing corporate events with 100+ attendees

Experience with executive functions, customer programs, and employee engagement initiatives

Demonstrated ability to manage multiple projects simultaneously in a fast-paced environment

Strong budget management, forecasting, and reporting experience

Experience managing vendors, venues, hotels, and production partners

Strong project management skills with the ability to prioritize workstreams and drive execution

Excellent written and verbal communication skills

Proficiency with Microsoft 365 applications; Outlook, Teams, Excel, PowerPoint, and Word

Experience facilitating cross-functional collaboration across multiple stakeholder groups

Preferred

Experience supporting virtual and hybrid events

Experience with Cvent or similar event management platforms

Certified Meeting Professional (CMP) designation

Why Should You Apply?

Health Benefits

Referral Program

Excellent growth and advancement opportunities

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