Administrative Assistant II

NY CREATES • Rochester, NY • 2h ago

Location: Rochester, NY Category: Administrative Job Type: Full-Time Posted On: Fri Jul 10 2026 Job Description:

Position Summary, Administrative Staff Assistant II

This is a great opportunity for an enthusiastic, friendly, and organized person to work as an Office Manager with a team of engineers and technicians at the AIM Photonics TAP facility in Rochester, NY, support operations and business growth. The ideal candidate must be professional with good communication skills and have a strong desire to support and help others with administrative, customer service, and organizational tasks. Must be self-motivated and able to work independently to ensure success and productivity in a multi-faceted environment.

Key Responsibilities

Providing support to the engineering team that includes purchasing supplies and tools, organizing resources, maintaining inventories, tracking incoming and outgoing shipments, packing and shipping completed orders.

Assist with customer support and service through the use of CRM (Customer Relationship Management) software to document inquiries, organize technical support from the engineering team, generate quotes, and track the contracting process.

Perform clerical and administrative duties such as scheduling, purchase requisition creation, filing invoices, maintaining documentation, and completing forms.

Work closely with engineers involved in the exciting field of Integrated Photonics and helping host visitors, guests and vendors visiting AIM Photonics.

Job Requirements:

Minimum Qualifications, Administrative Assistant II

Bachelor's degree in business, communications, or related field OR associate's degree AND 5 years of relevant experience

This position is contingent on the satisfactory completion of a background check.

Preferred Qualifications, Administrative Assistant II

Don't meet every requirement? At NY Creates we are dedicated to building a welcoming team. If you are excited about working for NY Creates but your experience doesn't exactly align perfectly with the job description, we encourage you to apply anyway, you might still be a perfect fit for this or another role.

Benefits

Medical, Vision, and Dental

Competitive Pay and PTO

Flexible Heath Spending and Dependent Care Accounts

Basic / Optional Life Insurance

Post-Retirement Health Insurance

Employer contribution of 7% of earnings to a Basic Retirement plan after meeting one year of service.

Optional employee contributed retirement account

Location: 1964 Lake Ave Rochester, NY

Salary Range: $23.00-$26.00/hour

*Posted salary ranges re determined upon experience and education.

Additional Information:

NOTE: Some positions require access to export-controlled commodities, technical data, technology, software, or restricted programs where U.S. Government authorization may be required.

For positions requiring such access, offers of employment are contingent upon the employer being able to obtain the necessary authorization, including, if required, an export license from the U.S. Department of Commerce's Bureau of Industry and Security, the U.S. Department of State's Directorate of Defense Trade Controls, or other government agencies. The decision to pursue an export license application is at The Research Foundation for SUNY's sole discretion. Proof of status may be required prior to employment in connection with necessary authorizations.

Employment is with the Research Foundation for SUNY. The Research Foundation is an Equal Opportunity Employer, including individuals with disabilities and protected veterans.

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply please call Human Resources at 518-437-8686.

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