Summary This position is located in the Architect of the Capitol (AOC), Office of the Chief Operating Officer, Superintendent House Office Buildings, Assistant Superintendent Facility Operations Division. Responsibilities The incumbent serves as an Administrative Support Assistant (Maintenance) in one of the various branches of the division and assists with inventory, disposition of supplies, tools and equipment controlled by the branch work site to which assigned. Duties include data collection, scheduling and coordinating and planning work. The tour of duty for this position is Monday - Friday 6:00 a.m. - 2:30 p.m. Duties are stated at the GS-7 level. If selected at the GS-6, candidate will have non-competitive promotion potential to the GS-7. Duties include, but are not limited to: Provide administrative support services in complex supply operations, coordination, inventory control and accountability of tools and material within the branch. Assist in preparing procedures for annual inventories, participates in inventory process and conducts inquiries to determine causes of inventory discrepancies by checking all property records (e.g., purchase orders, surveys, transfers and other available sources). Compile information necessary for consideration in survey actions relating to loss, damage or destruction of Government-owned property. Contact customers, supply organizations, transportation units and others to obtain material status information, follow-up on urgently required items and expedites delivery of materials to work sites. Identify requirements and requisitions, issues or distributes office and administrative supplies, forms, publications or other printed material. Receive materials and supplies, stores and monitors the receipt of supplies, parts, tools and materials purchased. Maintain database of part numbers for supplies. Perform periodic audits of inventory. Maintain an inventory of supplies and materials based on usage rates. Examine incoming items to confirm that the items comply with what was requested and notifies the purchaser of discrepancies in quantity, description or usability. Conduct physical inventories and makes adjustments to and/or maintains inventory and stock account records. Initiate, prepare, edit and process requisitions for stock replenishments. Assist in the completion of the annual physical inventory, property disposal and surveys. Process demand work orders for building services for Members of Congress, their staffs and others. Coordinate with the shops and Superintendent's Office to ensure services are provided with minimum interference or disruption of daily operations. Collect and organize daily time and attendance records from remote work sites. Review time and attendance reports from supervisors for accuracy and completeness. Correct and enters data from timesheets and other required documentation into computerized time and attendance database. Provide guidance to supervisors and employees on time and attendance issues and ensures the accuracy of timesheets. Review timesheets and identifies discrepancies. Develop one week schedules for each trade based upon demand work orders, preventive maintenance tasks, projects, leave schedules, Congressional schedules and unscheduled work. Assist in the development and maintenance of on-the-job training forms, preventive maintenance task review forms and job hazard analysis forms. Perform audits of work orders to confirm completion in accordance to agency policy. Review all incoming correspondence and determines whether material has been properly routed, if the subject material or related material has undergone prior review in the office and recommends appropriate staff to conduct the review. Draft correspondence on own initiative or at the direction of the supervisor in response to inquiries of a general nature concerning the status of projects or programs of the office or the specific activities of the office. Manage log of meetings between office staff and outside groups to assure there are no scheduling conflicts or inefficiencies. Serve as a point of contact with outside parties and, as such, are responsible for accurately routing inquiries to the proper staff within or outside of the office. Perform other relate duties as assigned. Requirements Conditions of Employment Your resume and question responses must demonstrate the competencies. You must meet the specialized experience and/or education requirements. You must be able to pass a drug test and background check. You must be a U.S. Citizen. To be employed by the Architect of the Capitol in a paid position, an individual must meet one of the categories below: A citizen of the United States; A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B); A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or A person who is currently an officer or employee of the Government of the United States. Qualifications You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at General Schedule Qualification Standards. Specialized experience: Is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Candidates for the GS-06 grade level must have at least 52 weeks of specialized experience equivalent to the next lower (GS-05) grade level in the Federal service. Specialized experience is defined as: (1) Providing a variety of services to the occupants of commercial buildings including supporting the daily operations of the buildings; (2) Tracking and maintaining supply and equipment and/or conducting and maintaining inventories; and (3) Routing work orders using an automated system and tracking status of service requests. Candidates for the GS-07 grade level must have at least 52 weeks of specialized experience equivalent to the next lower (GS-06) grade level in the Federal service. (1) Responding to requests for information via mail, phone or in-person and gathering documents and researching data as requested; (2) Serving as point of contact for time and leave processing on GovTA system, (ex: entering time and attendance data, identifying discrepancies, and monitoring leave usage and conducting leave audits.) in designated divisions; and (3) Manipulating data to compile, organize, generate and maintain reports and documents utilizing databases, spreadsheets and other electronic applications. Education There are no educational requirements for this position. Additional Information Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit http://www.opm.gov/veterans/html/vetguide.asp#6. If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information. DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC's suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide and cover the cost for the drug test. The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol. The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtm The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, sexual orientation, gender identity, genetic information and/or disability. This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis. Moving expenses are not authorized. Relocation expenses are not authorized. Probationary Period - A newly appointed selectee is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency. This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol. All application materials become the property of the Architect of the Capitol.
