Administrative Assistant, Intellectual Property

NBC Universal • Universal City, CA • 5h ago

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Role Purpose:

The Administrative Assistant, Intellectual Property position within the Copyright & Trademark team will provide administrative support to the SVP, Intellectual Property and provide general office assistance to the greater Intellectual Property department.

Responsibilities:

Provide prompt, high-volume administrative support to the SVP, Intellectual Property and coordinate departmental workflows, including handling phones, scheduling, and filing

Partner with the Accounting team to execute department billing and invoice processing

Coordinate with executives and assistants throughout the company to schedule routine meetings, calls, and appointments

Prepare expense reports and keep accurate expense account records

Process, input, and track legal work by uploading information or documents into various databases and management systems, along with updating statuses and tracking reports

Execute travel arrangements, both domestic and international, and maintain itineraries as needed

Compose, edit, and proofread correspondence, reports, memos, presentations, spreadsheets, and other documents as assigned

Manage administrative aspects of special projects as assigned, including planning and organizing intradepartmental meetings and events

Conduct comprehensive searches of corporate files, databases, and other sources for relevant information about new and library properties

Basic Requirements:

1+ years of experience in an administrative support role

Proficiency in Microsoft Word, Outlook, PowerPoint, and Excel

Desired Characteristics:

Bachelor's degree preferred

Experience with legal and billing database tools

Experience working in a fast-paced environment

Consummate team player and collaborator

Excellent oral and written communication, time management, multi-tasking, organizational, and interpersonal skills

Demonstrated ability to draft and review various documents and maintain report statuses

Professional and courteous telephone etiquette

Excellent attention to detail

Familiarity with the concept of "privileged and confidential"

Hybrid: This position currently has a hybrid schedule, which requires contributing from the Universal City, CA office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page (https://www.nbcunicareers.com/benefits) of the Careers website.

Salary Range: $45,000 - $60,000

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.

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