Summary Serves as the Supervisory Administrative Officer (AO) providing key functions within the Engineering Service management team. Engineering Service is comprised of Projects Section, Administrative and Budget section, Maintenance and Repair, Grounds, and Transportation. The coordination of functions within the Service is multi-faceted and includes all data analysis, administrative management, critical path methodology. Responsibilities This position involves a multi-grade career ladder. The major duties listed below represent the full performance level of GS-11. At the lower grade levels, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-11. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher-level work, and availability of funds. Personnel and Administrative Management - 35% Directs and manages the office operations functions of the entire Engineering Service and is responsible for personnel management, control and requisition of supplies and equipment, budgetary and fiscal/supply matters, reports, flow and timeliness of work, and adherence to manuals and Medical Center policies to facilitate the professional staff in their accomplishment of Engineering Service goals, missions and strategic plans. Ability to analyze the data and develop information to prepare final written reports. Communicates verbally and in writing with other services, agencies and private industry to produce prompt and accurate dissemination of information according to VHA guidelines. Budgeting and Contract Management - 30% Oversees the budgeting and financial management to include budget formulations, justification, and execution; financial management; and financial reporting. Assists in developing the annual budget plan, budget review and budget forecast. Oversees and assists with procurement and service contracting for the Engineering Service. Oversees Engineering COR (Contracting Officer's Representative) for service contracts as assigned. Controls, coordinates and approves acquisition of service, equipment and supplies for office operations and patient care functions. Supervisory Duties - 25% Provides technical and administrative supervision overseeing the daily operations of the Engineering Service administrative team. Ensures the agency policies and priorities are being followed. Develops performance standards and evaluates work performance of subordinate staff. Identifies and provides for training needs. Find ways to improve production or increase the quality of work within the area of authority. Quality Assurance - 10% Assists in implementing monitors of compliance by reviewing data, including work orders and survey deficiencies. Performs work involving the collection, compilation, and/or tracking of data and statistical information in support of the organization's program operation and reporting requirements. Utilizes software applications to draw information from Performance Improvement indices, in order to prepare reports. Maintain service copies of all pertinent publications, review all publications, directives, memos, bulletins, etc., and bring to the Chief Engineer's attention those matters of interest or requiring action. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday 7:30am to 4:00pm Telework: This position may be authorized for telework on an ad-hoc basis in accordance with VA policies. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD920230 and PD920220 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/15/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. GRADE DETERMINATION GS-09 1. Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have either of the following: Master's or equivalent graduate degree that demonstrates the knowledge, skills, and abilities necessary to do the work of this position, OR 2 full years of progressively higher-level graduate education, leading to such a degree, that demonstrates the knowledge, skills, and abilities necessary to do the work of this position, OR LL.B. or J.D., if related OR, 2. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Specialized experiences must meet all of the following: 1) Monitoring contract deliverables; 2) Reviewing data and or narrative information for management reports; and 3) Preparing correspondence at all levels (i.e. service, facility, VISN). OR, 3. Combination of Education or Experience: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a Bachelor's degree. GRADE DETERMINATION GS-11 1. Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have either of the following: PhD or equivalent doctoral degree that demonstrates the knowledge, skills, and abilities necessary to do the work of this position, OR Three full years of progressively higher-level graduate education, leading to such a degree, that demonstrates the knowledge, skills, and abilities necessary to do the work of this position, OR OR, 2. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Specialized experiences must meet all of the following: 1) Formulating a service level budget; 2) Directing and overseeing daily administrative operations; 3) Performing HR related functions (i.e. drafting position descriptions and org charts, recruitment requests). OR, 3. Combination of Education or Experience: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a Bachelor's degree. Preferred skills: certification as Contracting Officer's Representative (COR). You will be rated on the following Competencies for this position: Accountability Customer Service Decisiveness Flexibility Interpersonal Skills Problem Solving Resilience Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is primarily sedentary although some stooping, bending and carrying for retrieval of administrative materials and inventory equipment/supplies are required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. VA Healthcare System Serving Ohio, Indiana and Michigan (VISN 10) advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the @context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
