Customer Service Representative

Robert Half • Madison, WI • 1h ago

Description We are looking for a Customer Service Representative to join our team in Madison, Wisconsin. This Long-term Contract position is ideal for someone who enjoys helping customers, managing appointment scheduling, and creating a positive experience from the first interaction through post-service follow-up. In this role, you will support inbound inquiries, coordinate service visits, and maintain accurate records while working closely with internal team members to keep daily operations running smoothly.

Responsibilities:

Respond to incoming phone calls and online inquiries with professionalism, empathy, and a strong sense of urgency.

Turn customer inquiries into scheduled service appointments by identifying needs, asking thoughtful questions, and recommending the appropriate service options.

Collect complete and accurate service details, including customer concerns, access information, prior history, and other relevant notes for the field team.

Conduct post-service follow-up with customers to confirm satisfaction, address concerns, and help strengthen ongoing customer relationships.

Reach out to membership customers to arrange routine maintenance visits and keep recurring service schedules on track.

Maintain detailed and up-to-date customer records, communication notes, and appointment information within the company system.

Partner with dispatch and other team members to communicate scheduling details, support appointment changes, and assist during busy periods.

Help optimize the schedule by filling open time slots with waitlisted customers, maintenance visits, or other pending appointments.

Provide additional administrative support such as data entry, outreach tasks, and team coordination as business needs require. Requirements - Strong customer service skills with the ability to remain calm, courteous, and solution-oriented in a fast-paced environment.

Excellent verbal communication and active listening skills, with close attention to detail when documenting customer information.

Ability to manage multiple calls, follow-up activities, and scheduling tasks efficiently without sacrificing accuracy.

Dependable and organized approach to work, with a consistent commitment to completing assigned follow-up and service coordination tasks.

High school diploma or equivalent.

Experience handling inbound and outbound customer communications, appointment booking, or related service coordination work.

Comfortable working collaboratively with dispatch, leadership, and other team members to support daily operations.

Familiarity with ServiceTitan or similar field service software is preferred. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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