Job No: 542175
Work Type: Full-time
Location: PHOENIX
Categories: Accounting/Auditing,Business and Financial Administration,Information Technology/Services,Scientific/Technical Support
Arizona Department of Education The Arizona Department of Education is a service organization committed to raising academic outcomes and empowering parents.
GRANTS TECHNOLOGY COORDINATOR
Job Location:
Grants Management Section
Phoenix Location
Posting Details:
Salary: $66,000
Grade: 21
Closing Date: 07/15/2026
Job Summary:
The Grants Technology Coordinator provides Grants Management Enterprise (GME) system assistance to both external Local Education Agency (LEA) users and intra-agency Program Area personnel. By working closely with the Program Areas, the Coordinator develops various annual funding applications and other additional resources within the GME system for LEAs to apply and receive funding.
As the system administrator, the Coordinator is responsible for supporting every user on underlying systematic experiences, often working with an outside vendor to meet the resolution needs. In addition to GME, daily service interactions are provided via the Genesys phone system as well as the Help Desk ticketing system.
Occasional in-state and rare out-of-state travel is/may be required for this position.
The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.
Job Duties:
Identify, track, and seek out deficiencies within the GME system; research and facilitate a solution to correct them using Grants Management process and procedures; work with GME vendor to identify and resolve internal support items caused by system issues and other system related processes
Maintain and create all Funding Applications and any related procedures in the GME system; coordinate and facilitate the process for creating GME Funding Applications with Program Office personnel, recommending the most efficient system functionality possible; develop requirements for vendor(s), as applicable, based collaboration with Program Office personnel
Coordinate, manage, and facilitate with the GME Vendor and internal customers fiscal year end processes, including completion report updates in the GME system to ensure changes are made and in time for coming fiscal year end
Provide help desk support services to external and internal customers with GME system and Grants Management related questions; work/coordinate with ADE Information Technology (IT) to ensure companion access system(s) support GME access and functionality as it relates to internal users
Conduct testing on GME system processes and procedures; identify and correct issues through coordination with GME vendor
Track and test any new GME system changes and enhancements and complete system audits; identify issues with recommendations for resolution
Make recommendations to the Grants Management Technology Director of GME process and procedure changes and systematic enhancements within the GME system
Assist Grants Management Technology Director with the assessment of new systems and/or processes by making recommendations relating to Grants Management functions and policy and procedures
Support and assist with GME reporting for agency leadership and Program Office personnel, either per regular reporting schedule or on demand based on need
Maintain GME system procedures documentation and coordinate, implement and maintain scheduled GME system audit
Knowledge, Skills & Abilities (KSAs):
Knowledge in:
Working experience with Structured Query Language (SQL)
Basic knowledge of Hypertext Markup Language (HTML)
Basic knowledge of project management, practices and procedures
Basic technical terms, software and practices as it relates to Information Technology (IT)
Knowledge and understanding of business methods, procedures and practices
Basic methods and techniques of accounting and fiscal management
Associate's degree in business or technology or a related field, or equivalent experience to substitute for the degree, is required.
Skills in:
Organizational skills that allow for multiple important projects to be managed simultaneously
Excellent written and verbal communication skills that allow for technical information to be presented clearly to a non-technically oriented audience (system users)
Interpersonal skills to effectively interact with supervisors, peers, and client personnel
Advanced skill in using Microsoft Word and Excel
Ability to:
Manage multiple tasks and produce accurate and timely documents, reviews and reports as required
Provide great customer service and technical support to internal and external customers through email or phone
Conduct research and use analytical processes to identify issues
Apply creative thinking in developing situations
Identify complex problems by conducting tests, gathering research and information related to a task
Analyze and identify problems, reason logically, and draw valid conclusions
Communicate effectively both written and verbally in order to effectively exchange and/or provide information to others
Review, edit, and evaluate written documents to produce quality products
Ability to work independently to perform assigned tasks
Selective Preference(s):
Preference will be given to those applicants with:
Experience with grants management business rules, policies, procedures, and grants fiscal management
Experience with GME and/or other systems applications, SharePoint, WordPress, and Drupal
Pre-Employment Requirements:
Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements. (https://publicstorage.dc4.pageuppeople.com/1045/ClientPublicFile/3601803f-02e5-4b70-b325-26c8ef309c1b.pdf)
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
The State of Arizona provides an excellent comprehensive benefits package including:
Affordable medical, dental, life, and short-term disability insurance plans
Top-ranked retirement and long-term disability plans
Ten paid holidays per year
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Sick time accrued at 3.70 hours bi-weekly
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Deferred compensation plan
Wellness plans
Learn more about the Paid Parental Leave program here (https://hr.az.gov/about/resources/family-leave-expansion) . For a complete list of benefits provided by The State of Arizona, please visit our benefits page (https://benefitoptions.az.gov/jobseekers)
Retirement :
You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.
Contact Us:
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-3186 or emailing Human.Resources@azed.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
